Site Administrative Assistant/Parts Clerk

SCHAEFER SYSTEM INTERNATIONAL INC•Republic, MO

2d•Onsite

About The Position

SSI SCHAEFER is a leading global solution provider for all sectors of intralogistics. As a family business, we invest in the expertise, passion, and talents of our employees. We help our customers increase the efficiency and sustainability of their storage, picking, and transport processes using innovative technologies and software. We offer cost-effective intralogistics solutions from a single source, from fully automated warehouses to manual and semi-automatic systems. We are also a leading provider of software for internal material flow. With 8,600 employees in 80 operating companies and 7 production sites worldwide, we impress customers from all sectors with customized intralogistics solutions. We are proud to be an equal-opportunity employer, including Veterans and Individuals with Disabilities.

Requirements

One (1) year or more of administrative, clerical, or office support experience.
Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Access.
Strong organizational, communication, and time management skills with the ability to prioritize multiple tasks independently.
Ability to maintain confidentiality and work collaboratively with employees, customers, and vendors.

Nice To Haves

Flexibility to work occasional early mornings, evenings, weekends, or holidays as business needs require.

Responsibilities

Coordinate administrative activities, including scheduling meetings, preparing correspondence and reports, managing timecards, maintaining records, ordering office supplies, and supporting daily office operations.
Support site safety programs by assisting with risk assessments, safety audits, accident reporting, emergency action plans, safety training, and compliance with company safety policies and procedures.
Maintain maintenance documentation, including work orders, preventive maintenance records, labor tracking, invoices, equipment repair coordination, and computerized maintenance management systems (CMMS).
Manage inventory and materials by issuing parts, tracking stock movement, maintaining inventory levels, and supporting materials management for site operations.
Serve as a professional point of contact for employees, customers, vendors, and visitors while responding to requests, maintaining confidential information, and fostering positive working relationships.
Prioritize multiple responsibilities with minimal supervision while supporting continuous improvement initiatives and performing additional duties as assigned.