Site Administrative Assistant

Ace Electric • Jackson, GA

19h • Onsite

About The Position

Our Mission is to Identify, Hire, Train and Retain the very best people! Could that be you? Join the Ace Electric team for opportunities to work with the best team and build your career with Ace University! Since our inception in Valdosta, GA in 1975, Ace has been performing quality electrical installations in a full range of markets including: retail, education, healthcare, institutional, industrial, commercial, correctional facilities, hospitality, military bases and others. In the past 15 years, locations have been added in Macon, GA, Atlanta, GA, Jackson, TN, Statesboro, GA and Siler City, NC. Ace offers fabrication services, hard bid, design-build, negotiated contracts and fee-based work. We have the resources, professional staff and project management team to handle almost any type of electrical project. Our history of safety and quality has been established through years of successful projects and satisfied customers. Ace Electric is growing bigger in business each year and has no signs of slowing down!

Requirements

• High School Graduate/GED required.
• Minimum of 1 year general office experience.
• Valid state driver's license as required by job conditions or by the company.
• References, Background Check, Drug Screen Testing, Valid Driver’s License.

Nice To Haves

• Advanced computer and keyboard skills to include MS Office Suite.
• Acute attention to detail.
• Ability to maintain required levels of confidentiality when entrusted with sensitive business, customer or employee related information.
• Ability to manage multiple responsibilities in a fast paced environment.
• Able to maintain high levels of productivity, meeting deadlines while maintaining accuracy.
• Effective and professional communicator, both written and verbal.
• Able to maintain a pleasant customer service attitude while under pressure.
• High level of professional business acumen.

Responsibilities

• Assist the Department Head with all facets of departmental operations.
• Responsible for routine clerical departmental duties as assigned by Department Head.
• Greet and manage incoming calls.
• Input payroll data from time sheets into the payroll system.
• Process Accounting close out requirements (Credit Card receipt processing, Invoice Approval process).
• Process purchase orders.
• Process weekly invoicing.
• Assist department personnel with administrative functions.
• Ensure all office common areas are organized and ready for use (Conference room, kitchen, copy room, etc.).
• Provide administrative support for department staff to include reports, spreadsheets, labels, schedules, communications, filing, etc.
• Process incoming and outgoing mail and packages.
• Become sufficiently familiar with other office support to allow for reliable support.
• Additional responsibilities may be assigned as needed by the Department Head.

Benefits

• Health, Dental, Vision, Life, Disability, Accident and Critical Illness Insurances
• 401k with Match
• Access to Ace University: Apprenticeship Program, Leadership Training, Skill Building Classes and much more!

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED