Site Administrative Assistant

Ace Electric • Jackson, GA

2d • Onsite

About The Position

The Site Administrative Assistant will be responsible for assisting the Department Manager and all other department personnel with all clerical and administrative functions including timekeeping within the assigned job site. This position will also have primary responsibility for telephone receptionist duties. This position will temporarily perform the duties of other office personnel during times of excessive workload, vacations, or other absences. This position will an on site position working 32 hours per week. The Administrative Assistant reports to the Department Supervisor or Manager.

Requirements

• Able to demonstrate advanced computer and keyboard skills to include MS Office Suite.
• Acute attention to detail.
• Ability to maintain required levels of confidentiality when entrusted with sensitive business, customer or employee related information.
• Ability to manage multiple responsibilities in a fast paced environment.
• Able to maintain high levels of productivity, meeting deadlines while maintaining accuracy.
• Effective and professional communicator, both written and verbal.
• Able to maintain a pleasant customer service attitude while under pressure.
• High level of professional business acumen.
• References, Background Check, Drug Screen Testing, Valid Driver’s License.
• License: Valid state driver's license as required by job conditions or by the company.
• Education: High School Graduate/GED required.
• Experience: Minimum of 1 year general office experience.
• Must hear and see well (either natural or with correction).
• Able to lift objects weighing up to 30 pounds, with frequent lifting and carrying of objects weighing up to 20 pounds.

Responsibilities

• Assist the Department Head with all facets of departmental operations.
• Responsible for routine clerical departmental duties as assigned by Department Head.
• Greet and manage incoming calls.
• Input payroll data from time sheets into the payroll system.
• Process Accounting close out requirements (Credit Card receipt processing, Invoice Approval process).
• Process purchase orders.
• Process weekly invoicing.
• Assist department personnel with administrative functions.
• Ensure all office common areas are organized and ready for use (Conference room, kitchen, copy room, etc.).
• Provide administrative support for department staff to include reports, spreadsheets, labels, schedules, communications, filing, etc.
• Process incoming and outgoing mail and packages.
• Become sufficiently familiar with other office support to allow for reliable support.
• Additional responsibilities may be assigned as needed by the Department Head.

Benefits

• Health, Dental, Vision, Life, Disability, Accident and Critical Illness Insurances
• 401k with Match
• Access to Ace University: Apprenticeship Program, Leadership Training, Skill Building Classes and much more!

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED