Part Time Administrative Assistant - On Site

Sentry Management•Tavares, FL

1d•Onsite

About The Position

Sentry Management is an industry leader in community association management. We are currently seeking an Administrative Assistant to work on site at one of our Associations. The Administrative Assistant is responsible for providing administrative support for the division associations, community manager and the board of directors as it relates to the communities. Duties may vary from customer service, general office work, and administration of internal office processes as required by Division Manager and home office. The Administrative Assistant maintains policies, standards, and practices and ensures adherence to Sentry’s Goals, Value and Service Standard of our Foundation Principles.

Requirements

Phone support/Telephone Systems
Office Safety and Awareness
Records Management
Microsoft Office Suite
Oral Communication - Effectively expresses oneself in one-on-one and group situations and presentations.
Written Communication - Effectively expresses ideas through a variety of written communications (e-mails, reports, memos, etc.), demonstrating strong writing skills.
Listening - Demonstrates attentiveness and the ability to understand the oral communications of others through active listening skills.
Ability to sit for up to eight (8) hours per day.
Ability to operate a personal computer and basic office equipment.
Ability to talk regularly over the phone with customers and co-workers up to eight (8) hours per day.

Responsibilities

Assist and support Community Manager/Association as required.
Create, maintain, and enter information into databases.
Use computers for various applications, such as database management or word processing.
Operate office equipment, such as fax machines, mail system, copiers, or phone systems.
Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as correspondence, or other material.
Maintain scheduling and event calendars.
Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports.
Complete forms in accordance with company procedures.
Conduct searches to find needed information, using such sources as the Internet.
Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.
Make copies of correspondence or other printed material.
Learn to operate new office technologies as they are developed and implemented.
Prepare conference or meeting materials, such as flyers or agendas.
Provide services to customers, such as order placement or account information.
Manage projects or contribute to committee or team work.
All other duties as assigned.
Approaches work daily with a "Can-Do" strategy.
Ensures that all incoming telephone calls are courteously and efficiently handled and that messages are accurately documented.
Lends a helping hand to the entire team by assisting CAMs with acknowledging calls and assistance to incoming calls if appropriate.
Manages the scanning process of invoices into the Accounts Payable system for insuring data entry and Manager review, COA assignment, and approval.
Serves as a Helpful Expert in exceeding customer expectations on a regular basis.