Showroom Assistant

Earth Elements Design Center•Gallatin Gateway, MT

3d•Onsite

About The Position

Earth Elements Design Center is seeking a Showroom Assistant to support the daily operations of its showroom in Gallatin Gateway, Montana. The role suits a high-energy, organized person with strong attention to detail and effective written and verbal communication skills. The position includes responding to and routing inbound phone calls and general email inquiries; coordinating meetings and appointments; organizing files and office supplies; maintaining contact records; tracking job statuses as requested; helping sales associates order samples; and supporting daily office procedures. The role is based primarily in a professional indoor environment with occasional work outside. It routinely uses standard office equipment, including computers, phones, copiers, and filing cabinets. The position is sedentary, with occasional lifting of small objects and samples and lifting of approximately 25 pounds. It involves sitting, standing, walking, talking, hearing, and finger dexterity. This is a full-time, 40-hour-per-week position. The schedule is Monday, Tuesday, and Thursday from 9 a.m. to 5 p.m.; Wednesday from 8 a.m. to 5 p.m.; and Friday from 9 a.m. to 4 p.m. Occasional additional hours may be necessary. Travel is primarily local, up to three hours’ driving distance during the business day; some out-of-area and overnight travel may be expected. Reliable transportation and a clean driving record are required for insurance eligibility.

Requirements

High school diploma.
Strong organizational, communication, and time-management skills.
Proven ability to work in a fast-paced environment.
Positive, high-energy attitude.
Resourcefulness, creativity, and problem-solving skills.
Familiarity with office equipment such as printers, fax machines, and projectors.
Proficiency in Microsoft Office, especially Excel and PowerPoint.
Reliable transportation and a clean driving record, as required for insurance eligibility.

Responsibilities

Answer phone calls and general email inquiries and route them to appropriate internal parties.
Coordinate meeting schedules based on the availability of internal and external stakeholders.
Build and maintain processes for organizing files and office supplies.
Schedule appointments and meetings and send reminders as needed.
Add new contacts to the database.
Stay involved with job statuses as requested.
Assist sales associates with ordering samples.
Support daily processes and procedures that maintain an organized, positive, and productive office environment.