Showroom Assistant

Earth Elements Design Center•Gallatin Gateway, MT

1d•Onsite

About The Position

Earth Elements Design Center is seeking a Showroom Assistant to support the daily operations of its showroom in Gallatin Gateway, Montana. The role suits a high-energy, organized person with strong attention to detail and effective written and verbal communication skills. Earth Elements supplies high-end custom home interior finishes to the building industry and operates showroom locations across the Northwest, with business expanding across America and the Caribbean. The position is full-time, 40 hours per week. Scheduled hours are Monday, Tuesday, and Thursday from 9 a.m. to 5 p.m.; Wednesday from 8 a.m. to 5 p.m.; and Friday from 9 a.m. to 4 p.m. Occasional additional hours may be needed for business purposes. Travel is primarily local, up to three hours’ driving distance during the business day, though out-of-area and overnight travel may also be expected. Reliable transportation and a clean driving record are required for insurance eligibility. The work takes place in a professional office environment, primarily indoors in well-lit, well-ventilated areas, with occasional work outside. The role uses standard office equipment. It is primarily sedentary, with occasional lifting of small objects and samples and lifting of approximately 25 pounds, as well as sitting, standing, walking, talking, hearing, and finger dexterity.

Requirements

High school diploma.
Strong organizational, communication, and time-management skills.
Proven ability to work in a fast-paced environment.
Positive, high-energy attitude.
Resourcefulness, creativity, and problem-solving skills.
Familiarity with office equipment such as printers, fax machines, and projectors.
Proficiency in Microsoft Office, especially Excel and PowerPoint.
Reliable transportation and a clean driving record, as required for insurance eligibility.

Responsibilities

Answer phone calls and general email inquiries, routing them to appropriate internal parties as needed.
Coordinate meetings around internal and external stakeholders’ availability.
Build and maintain processes to keep files and office supplies organized and accessible.
Organize and schedule appointments; arrange meetings and send reminders as needed.
Add new contacts to the database.
Stay involved with job statuses as requested.
Assist sales associates with ordering samples.
Support daily office processes and procedures to maintain an organized, positive, and productive environment.