Shop Administrative Supervisor

Autobuses Ejecutivos • Canutillo, TX

5d

About The Position

The Shop Administrative Supervisor oversees administrative functions in a transportation and warehousing shop environment. The role supports smooth operational workflows through scheduling, documentation, and communication across departments. It maintains accurate records, coordinates with logistics and maintenance teams, supports regulatory compliance, leads administrative staff, and improves office procedures. The position connects shop operations with corporate management and provides administrative support that contributes to organizational goals.

Requirements

• High school diploma or equivalent.
• At least 3 years of experience in an administrative or supervisory role within transportation, warehousing, or a related industry.
• Proficiency with office software such as Microsoft Office Suite, including Word, Excel, and Outlook.
• Experience with inventory or maintenance management systems.
• Strong organizational skills and ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills for interacting with diverse teams and external partners.

Nice To Haves

• Associate’s degree or higher in Business Administration or a related field.
• Bachelor’s degree in Business Administration, Logistics, Supply Chain Management, or a related discipline.
• Experience with transportation management software (TMS) or enterprise resource planning (ERP) systems.
• Knowledge of Department of Transportation (DOT) regulations and compliance requirements.
• Previous supervisory experience in a shop or warehouse environment.
• Certification in project management or administrative supervision.

Responsibilities

• Supervise and coordinate daily administrative activities within the shop to support efficient workflows and timely task completion.
• Manage scheduling and dispatching of maintenance and repair work orders with shop and logistics teams.
• Maintain accurate, up-to-date records of inventory, equipment maintenance, employee timekeeping, and compliance documentation.
• Serve as the primary contact for internal and external communications related to shop operations and administrative matters.
• Train, mentor, and evaluate administrative staff.
• Implement and improve administrative processes and systems to enhance operational efficiency and data accuracy.
• Support compliance with transportation and warehousing regulations, safety standards, and company policies through record-keeping and reporting.
• Prepare reports and presentations for management to support decision-making and operational planning.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED