Shipping - Receiving - Inventory Coordinator

Bell Everman•Goleta, CA

About The Position

This hands-on role manages the physical and transactional flow of materials through a manufacturing operation. The coordinator receives incoming shipments, maintains the stockroom, and picks, packs, and ships finished products to customers. The role supports inventory accuracy, production material availability, and timely customer deliveries, while helping improve the systems and processes that support company growth. The position works with Production, Purchasing, Engineering, and Customer Service and uses an ERP system to document material receipts, movements, and shipments. It also involves maintaining safe, clean, and organized shipping, receiving, and stockroom areas, as well as orderly outdoor crate storage.

Requirements

High school diploma.
Fluent in reading, writing, and understanding English.
Experience in shipping, receiving, warehouse, or inventory control, preferably in a manufacturing environment.
Hands-on experience with an ERP/MRP or inventory management system.
Experience with carrier shipping software such as UPS WorldShip or FedEx Ship Manager and with freight shipments.
Strong attention to detail and accuracy, with excellent organizational and recordkeeping skills.
Ability to lift up to 50 lbs and stand and walk for extended periods.

Nice To Haves

Additional coursework in logistics or supply chain.
Experience in a high-mix, low-volume or custom manufacturing environment.
Knowledge of forklift operation.
Ability to read part numbers, basic technical drawings, and specifications.
Ability to maintain a very clean and orderly work environment.

Responsibilities

Pick, pack, and ship customer orders, spare parts, and returns accurately and on schedule using appropriate packaging, including cardboard and foam or custom wood crates and pallets.
Record shipment weights and dimensions and prepare required shipping documents, including packing slips, bills of lading, commercial invoices, and certificates of conformance.
Coordinate carrier pickups and select timely, cost-effective shipping methods, including UPS, FedEx, and LTL freight.
Support international shipments and ensure export documentation is accurate and complete.
Process shipments in the ERP system and provide tracking information to Customer Service and customers.
Receive and inspect incoming materials for quantity, part number, revision, and condition against purchase orders.
Record receipts promptly in the ERP system and route materials to quality inspection, stock, or production as appropriate.
Report discrepancies, damage, or shortages to Purchasing and coordinate supplier returns.
Maintain receiving records, including packing lists and material certifications.
Maintain a clean, organized, clearly labeled stockroom with accurate bin locations.
Perform cycle counts and investigate and resolve inventory variances to maintain 99% inventory accuracy.
Pick and kit materials for production work orders according to the build schedule.
Monitor stock levels and replenishment signals such as KANBAN, alert Purchasing to low stock or shortages, and flag slow-moving, excess, or obsolete stock for review.
Complete accurate, timely ERP transactions, including receipts, issues, transfers, adjustments, and shipments.
Work with Production, Purchasing, Engineering, and Customer Service to support material availability and on-time delivery.
Maintain safe shipping, receiving, and stockroom areas and follow proper material-handling practices, including pallet jack or forklift use as applicable.
Suggest continuous improvements to shipping, receiving, and stockroom processes, including 5S and lean practices.
Manage orderly stowage of crates in the back yard and keep internal areas free of freight dunnage.