Shipping, Receiving, and Facilities Associate

JLSa2 Therapeutics•South San Francisco, CA

7d•$35 - $45

About The Position

The Shipping, Receiving, and Facilities Associate coordinates logistics and materials support for laboratory teams. Working under limited supervision, the associate independently assesses shipment requirements, determines appropriate shipping arrangements, and coordinates execution within established authority. The role resolves operational issues and seeks specialist guidance or management approval when needed. It manages receiving, inventory replenishment, waste pickups, and gas supplies, while improving procedures and documentation systems. The associate reviews and coordinates domestic and international shipments, selects couriers and shipping methods, prepares and verifies permits and documentation, tracks shipments, and resolves delivery or handling discrepancies. The role receives, inspects, stores, and distributes materials; assesses replenishment needs; and analyzes shipping costs and courier performance. Facilities responsibilities include coordinating hazardous and medical waste pickups, handling liquid nitrogen containers and compressed gas cylinders following required training and procedures, coordinating building services and vendor access, supporting workspace setup and relocations, and improving facilities procedures and records.

Requirements

Three to five or more years of experience in shipping, receiving, logistics, or facilities operations; experience in biotechnology, pharmaceuticals, or a regulated laboratory environment is preferred.
Demonstrated ability to independently coordinate regulated domestic and international shipments, including material-specific packaging, courier selection, permits, documentation, labeling, and handling requirements.
DOT hazardous materials training and certification applicable to assigned duties, or ability to complete it before performing those duties.
Ability to complete required liquid nitrogen and compressed gas handling training.
Strong organizational, documentation, communication, and problem-solving skills.
Proficiency with Outlook, Excel, and Word.
Ability to evaluate options, coordinate resolutions with limited direction, and recognize when specialist guidance or approval is needed.

Nice To Haves

Bachelor’s degree in business, operations, supply chain, logistics, life sciences, or a related field.
Experience independently investigating shipment delays, documentation discrepancies, inventory shortages, and vendor issues and coordinating effective resolutions.
Experience assessing shipping options and operational risks while balancing material requirements, delivery timelines, reliability, and cost.
Experience improving procedures and tracking systems, evaluating vendor performance, and coordinating international or hazardous materials shipments, waste documentation, or inventory replenishment.

Responsibilities

Review shipment requests and determine domestic and international shipping logistics and requirements based on material classification, destination, intended use, and delivery timelines.
Evaluate couriers and shipping options based on material-specific requirements, reliability, timing, and total cost; recommend providers and determine packaging, temperature controls, and shipping methods.
Prepare and verify shipment permits, documentation, and labels; track inbound and outbound shipments; maintain records; and investigate and coordinate resolution of delivery, handling, and documentation discrepancies.
Receive, inspect, store, and distribute incoming materials; assess consumption, lead times, storage capacity, and expiration risk to determine replenishment needs; communicate purchasing needs and restock designated locations.
Analyze shipping costs and courier performance, investigate recurring delays or damage, recommend corrective actions, negotiate shipping terms within delegated limits, and improve shipping procedures, tracking, and documentation systems.
Coordinate hazardous and medical waste pickups, review manifests, maintain records, investigate discrepancies, and coordinate corrections with vendors and internal personnel; pause or refuse pickups that do not meet established requirements.
Receive, move, exchange, and store liquid nitrogen containers and compressed gas cylinders in accordance with required training and company procedures; monitor supply levels and coordinate replenishment, deliveries, and contingency arrangements.
Assess building and facility requests, identify service contacts, coordinate vendor access and maintenance support, prioritize and escalate safety and infrastructure concerns, and refer laboratory equipment service requests to the appropriate internal team.
Coordinate workspace setup and physical relocations within established project plans, arranging logistics with internal teams and service providers to minimize disruption.
Evaluate facilities service costs and vendor performance, investigate recurring service issues, recommend corrective actions or alternative providers, and implement approved improvements to facilities procedures, service tracking, and records.