Shipping Coordinator

Aston Carter•York Township, PA

5d•$22 - $25•Onsite

About The Position

The Shipping Coordinator prepares and coordinates domestic and government-related shipments to ensure accurate, compliant, and on-time delivery. The role maintains detailed shipping records in accordance with internal guidelines and government procedures, supports logistics and supply chain activities, and contributes to continuous improvement in manufacturing time and cost. This is a fully onsite, contract-to-hire position based in Dallastown, Pennsylvania. The work schedule is Monday through Friday, 6:00 a.m. to 2:30 p.m. The role is based in an office environment within a manufacturing setting.

Requirements

At least 2 years of experience in supply chain, logistics, or inventory-related roles.
Experience working in a manufacturing industry environment.
Knowledge of Bills of Lading and their use in commercial and government shipping.
Ability to maintain sensitive and confidential information in accordance with government standards.
Ability to communicate effectively with peers, supervisors, customers, and external contacts.
Ability to interact appropriately with the public when necessary.
Ability to consistently adhere to workplace rules, policies, and procedures.
Advanced knowledge and application of Microsoft Office Suite, including strong proficiency in Excel.
Strong attention to detail and organizational skills for managing documentation and records.
Strong problem-solving skills and ability to work independently within established procedures.
Ability to lift up to 10 pounds.
Ability to follow standard precautions, including use of personal protective equipment as required.

Nice To Haves

Familiarity with government shipping documentation such as DD250s, DD1149s, and WAWF processes.
Experience using Exostar or similar secure government or customer portals.
Understanding of 49 CFR requirements and hazardous materials transportation regulations.
Ability to support continuous improvement initiatives related to manufacturing time and cost.

Responsibilities

Request and prepare government Bills of Lading in accordance with applicable regulations and contract requirements.
Prepare DD250s/WAWF documentation per contract release and ensure accurate submission through required systems.
Prepare DD1149s in compliance with Federal Acquisition Regulation (FAR) requirements.
Enter shipment requirements into Exostar and maintain accurate data for government and commercial shipments.
Prepare commercial invoices for domestic and international shipments as required.
Prepare packing lists using the designated online program and verify accuracy against shipment contents.
Ensure proper distribution of shipping documentation to internal stakeholders, customers, and carriers.
Prepare shipments in compliance with 49 CFR, including proper packaging, labeling, and documentation.
Apply hazardous materials transportation regulations and ensure shipments meet safety and compliance standards.
Identify, secure, and properly track government-furnished property throughout the shipping process.
Generate and maintain reports of finished goods shipments as required.
Maintain organized and accurate shipping department records in accordance with government and internal standards.
Acquire transportation quotes from freight carriers and forwarders and evaluate cost-effective options.
Make final shipping arrangements with freight carriers and forwarders, including scheduling pickups and confirming delivery details.
Package small parts securely to prevent damage during transit.
Prepare parts and associated paperwork for outsourcing and complete required system transactions.
Identify opportunities to improve manufacturing time and cost related to shipping and logistics, and provide data to support proposed improvements.
Perform other shipping, logistics, and administrative duties as assigned to support department and organizational goals.