SharePoint Information Coordinator & Data Analyst

PTS Advance•Houston, TX

10d

About The Position

The SharePoint Information Coordinator & Data Analyst administers SharePoint libraries, metadata, file structures, permissions, access rights, and internal and external project sites. The role maintains and audits project documentation, engineering records, final turnover files, and closeout packages in accordance with government, company, and records-management requirements. It applies data-retention, archiving, and deletion rules to support legal and regulatory compliance. The position coordinates document-control deliverables across numerous projects with Project Managers, Information Management, engineering firms, contractors, and Operations. It supports data cleansing, validation, and migration readiness for SharePoint and shared drives, and transforms data into metrics and actionable insights. The role also uses SAP and LiveLink to locate project information and archive files, and supports lessons-learned data management. The coordinator leads SharePoint and documentation training and provides technical support for document management, access, permissions, collaboration, and file organization. The role develops and improves procedures, workflows, naming conventions, checklists, job aids, training materials, and closeout processes. It communicates with stakeholders through meetings, email, Teams, training, clarification requests, status reports, and customer support, while maintaining accuracy, security, compliance, and timely delivery amid competing priorities and changing requirements. Flexibility, organization, accuracy, and time management are important for managing multiple assignments and adapting to ambiguity and changing project needs.

Requirements

Associate degree or higher.
At least 5 years of experience in a business environment related to data analytics, Active Directory, folder permissions, or records management such as record storage, filing, and retrieval.
Proficiency with Microsoft Office Suite applications, including Word, Excel, Outlook, and SharePoint.
Excellent interpersonal, verbal, and written communication skills.
Strong initiative and ability to work independently and with a diverse, complex, and broad project team.
Proficiency operating as a SharePoint Administrator.
At least 3 years of experience working in the energy industry and/or construction.
Strong organization, accuracy, and time-management skills; ability to manage multiple assignments and adapt to changing requirements.

Nice To Haves

Experience with proprietary electronic document-control and computing systems.
Proficiency in SAP.
Knowledge of LiveLink.
Bachelor's degree or higher.
Specific knowledge and experience in document-control processes and file management.

Responsibilities

Administer SharePoint libraries, metadata, file structures, permissions, access rights, and internal and external project sites.
Maintain and audit project documentation, engineering records, final turnover files, and closeout packages in accordance with government, company, and records-management requirements.
Apply company rules for data retention, archiving, and deletion to support legal and regulatory compliance.
Coordinate document-control deliverables with Project Managers, Information Management, engineering firms, contractors, and Operations across multiple projects.
Drive early identification, data cleansing, validation, and migration readiness for SharePoint and shared drives.
Transform data into meaningful metrics and actionable insights to help the business track performance and make decisions.
Use SAP and LiveLink to locate project information and archive files; support lessons-learned data management.
Lead SharePoint and documentation training and provide technical support for document management, access, permissions, collaboration, and file organization.
Develop and improve document-management procedures, workflows, naming conventions, checklists, job aids, training materials, and closeout processes.
Provide responsive technical support and clear communication throughout the document and data lifecycle.
Communicate through meetings, email, Teams, training, clarification requests, status reports, and customer support.
Maintain accuracy, security, compliance, and timely delivery while managing competing priorities and changing requirements for company-sensitive information.
Adapt project plans and tasks to ambiguity and changing needs while managing multiple assignments.