Shared Services Coordinator
About The Position
Puget Sound Energy’s IT Infrastructure team is hiring a Shared Services Coordinator to support facilities and employee needs under general supervision. The role manages consolidated office supplies, orders and receives supplies from approved vendors, processes invoices, and responds to service and supply requests. It also supports facilities by maintaining office and kitchen supplies, checking drop-in hotel workspaces, sorting and delivering mail and packages, and completing clerical duties and small projects. The position uses a company vehicle to deliver supplies and mail between interoffice locations and is considered safety sensitive, subject to pre-employment drug screening that includes marijuana and marijuana metabolites. Work arrangements will be discussed during the interview process.
Requirements
- High school diploma or equivalent.
- Two years of office experience.
- Effective written and verbal communication skills.
- Ability to lift 35 pounds or more repetitively and occasionally lift up to 50 pounds.
- Strong computer skills, including Microsoft Word, Excel, PowerPoint, and email.
- Experience using computers, photocopiers, and other standard office machines.
- Valid Washington State driver’s license and acceptable driving record.
- Ability to drive and sit in a vehicle for long periods; the role may require driving up to 300 miles per day.
- Ability to work alone with minimal supervision.
Nice To Haves
- Previous clerical and/or mail services experience.
- Previous experience with employee service and supply requests.
- Previous customer service experience.
- Previous experience using SAP and/or Ariba.
Responsibilities
- Represent the facilities department as a first point of interaction for employees, communicating professionally by phone, email, and mail.
- Maintain control of consolidated supplies and keep office and kitchen supplies at specified levels across multiple buildings.
- Order supplies from approved vendors to maintain specified inventory levels.
- Receive vendor deliveries and verify their accuracy.
- Process vendor invoices for payment.
- Receive employee and Shared Services Clerk service and supply requests and prepare requested items or services for delivery.
- Fulfill internal employee office-supply requests from consolidated supplies.
- Deliver office and kitchen supplies, mail, and packages to interoffice locations using a company vehicle.
- Check drop-in hotel workspaces at assigned facilities to ensure they function properly and have the necessary equipment and supplies.
- Sort and deliver interoffice and USPS mail and packages according to facility guidelines.
- Operate office equipment needed to perform the job.
- Manage small projects supporting general office and employee needs.
- Perform other duties as assigned.
- Follow applicable safety compliance standards, promote a culture of safety, and perform duties in accordance with regulatory compliance obligations and the company Code of Conduct.
Benefits
- Medical, dental, and vision insurance.
- Basic life insurance.
- Short- and long-term disability insurance.
- Voluntary supplemental life and accidental death and dismemberment insurance.
- Flexible spending accounts for health care and dependent daycare.
- Employee assistance program.
- 401(k) investment option.
- Cash balance retirement plan.
- Paid time off.
- Paid holidays.
- Eligibility for annual goals-based incentive bonuses.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
