Construction Scheduler / Coordinator – Shared Services

Hittle Landscaping•Westfield, IN

3d•Hybrid

About The Position

Maintain a reliable, coordinated construction schedule supporting Commercial Construction and Production Homes. Integrate PM priorities, field readiness, crew capacity, materials, equipment, and subcontractor availability into an actionable schedule. Keep scheduling and work-order information current in company systems and make constraints visible before they disrupt execution.

Requirements

Two or more years of scheduling, dispatch, construction administration, project coordination, or comparable operations experience.
Strong organization, accuracy, and ability to coordinate changing priorities across multiple teams.
Ability to understand construction sequencing and distinguish confirmed readiness from tentative dates.
Proficiency with Excel, Outlook, Teams, and scheduling or work-order systems.
Clear communication and ability to escalate conflicts with facts and practical options.

Nice To Haves

Landscape construction, irrigation, production home, or commercial subcontractor experience.
Experience with Aspire, Procore, or similar project and ERP systems.
Experience coordinating crews, subcontractors, material deliveries, and equipment availability.

Responsibilities

Maintain the master construction schedule and a rolling two- to four-week look-ahead for both divisions, with daily updates as conditions change.
Collect and validate scheduling inputs from PMs, field leaders, irrigation teams, procurement, and subcontractors.
Track prerequisites such as lot or site readiness, approvals, materials, access, equipment, and predecessor work.
Identify resource conflicts, unrealistic commitments, and idle capacity; present options to the General Manager, Construction Services, for decision.
Publish approved crew assignments and schedule changes through agreed channels; confirm that affected teams receive updates.
Coordinate material and equipment timing with responsible owners to align deliveries with confirmed work.
Maintain work orders, tickets, dates, status, and scheduling records in Aspire or other approved systems.
Track planned versus actual starts and completions, record delay reasons, and support schedule-performance reporting.
Support scheduling meetings with a concise list of constraints, decisions required, owners, and deadlines.
Maintain an accessible record of schedule revisions and commitments; flag incomplete information instead of treating assumptions as confirmed.
Use Aspire scheduling and work-order data as a planning tool, keeping it current and accurate so it supports schedule decisions rather than serving only as a record.