Marketing Coordinator (Corporate Shared Services)

DOWL•Lake Oswego, OR

About The Position

The Marketing Department at DOWL plays a vital role in driving the firm’s growth and visibility by supporting a wide range of strategic and creative initiatives across proposals, business development, and brand communication. As an integral part of the professional services consulting environment, the team collaborates closely with engineers, project managers, and leadership to develop compelling proposals that win work and showcase DOWL’s expertise in civil engineering for the built environment. Our team curates and maintains our talented consultants’ profiles, project descriptions, and client information to ensure accuracy and consistency in every submittal. Beyond proposals, the department manages the firm’s visual identity through high-quality graphics, photography, brochures, cut sheets, and branded collateral. From designing impactful presentations and managing social media to organizing conferences, career fair collateral, and corporate events, the team ensures DOWL’s presence is professional, polished, and memorable. This well-rounded team is at the heart of DOWL’s efforts to communicate value, build relationships, and support strategic growth across diverse markets.

Requirements

Baccalaureate degree from four-year college or university and two years related experience and/or training; or equivalent combination of education and experience required.
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
Ability to write proposals, qualification packages, reports, and business correspondence.
Ability to effectively present information and respond to questions from groups of managers, clients, and the general public.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Must be able to use Microsoft Outlook, Word, Excel, and PowerPoint.
Ability to type accurately at a reasonable pace (not less than 40 words per minute).
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to create and interpret graphs/charts.

Nice To Haves

Two years’ related A/E/C and writing experience and/or training preferred.
Working knowledge of Adobe InDesign.

Responsibilities

Guide project managers and other technical staff on marketing and business development best practices and internal marketing and business development procedures.
Oversee and manage qualifications-based proposal planning and go/no-go decisions and assist with strategy.
Work as part of a team of marketers to coordinate and deliver high-quality engineering, environmental, planning, and related proposals across the company.
Develop schedules and draft outlines, resumes, and past experience write-ups in collaboration with project managers.
Coordinate proposal writing effort with engineering/planning teams.
Work with proposal team and graphics staff to develop engaging and interesting graphics for proposals and other marketing materials.
Write/edit/proof/produce/deliver proposals (assistance on the technical writing will be provided by the engineering/planning staff).
Review daily subscription services for notices of A/E requests for proposals, secure and review requests for proposals, determine in-house distribution, and distribute.
Populate and maintain database information on staff, projects, clients, and vendors.
Coordinate with project managers to enter and update sales pipeline information in Deltek.
Track proposals submitted, report on results, and assist with debriefings.
Prepare Statements of Qualifications.
Occasionally coordinate trade show exhibits, promotions, packaging, shipping, and participate in trade shows when necessary.
Help prepare for involvement in community organizations and events.
Interact with clients on teaming arrangements.
Other duties as assigned, including presentations, marketing collateral, and data entry.