Marketing Coordinator (Corporate Shared Services)

DOWL•Lake Oswego, OR

About The Position

DOWL is hiring a Marketing Coordinator for its Corporate Shared Services Marketing Department. The department supports firm growth and visibility through proposals, business development, brand communications, graphics, photography, branded collateral, presentations, social media, conferences, career fairs, and corporate events. The Marketing Coordinator will work with marketers, engineers, project managers, leadership, and clients to support proposals and marketing initiatives for civil engineering, environmental, planning, and related services across the company. The role guides technical staff on marketing and business development practices, coordinates qualifications-based proposals from planning through delivery, maintains staff, project, client, vendor, and sales-pipeline information, and tracks proposal outcomes. It also supports Statements of Qualifications, trade shows, community events, client teaming arrangements, presentations, marketing collateral, and data entry. Technical writing support is provided by engineering and planning staff. A bachelor’s degree and two years of related experience or training, or an equivalent combination, are required. Two years of related A/E/C and writing experience or training is preferred. A valid driver’s license is required for legitimate business purposes. The position requires proficiency with Microsoft Outlook, Word, Excel, and PowerPoint; working knowledge of Adobe InDesign; and accurate typing of at least 40 words per minute. The employee regularly sits, talks, hears, stands, walks, and uses hands, and occasionally lifts or moves up to 25 pounds.

Requirements

Baccalaureate degree from a four-year college or university and two years of related experience and/or training, or an equivalent combination of education and experience.
Valid driver’s license required to support legitimate business purposes.
Ability to add, subtract, multiply, and divide using whole numbers, common fractions, and decimals, and to create and interpret graphs and charts.
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, and governmental regulations.
Ability to write proposals, qualification packages, reports, and business correspondence.
Ability to present information effectively and respond to questions from groups of managers, clients, and the general public.
Ability to solve practical problems and handle situations with limited standardization.
Ability to interpret written, oral, diagrammatic, or schedule-based instructions.
Ability to use Microsoft Outlook, Word, Excel, and PowerPoint.
Working knowledge of Adobe InDesign.
Ability to type accurately at a reasonable pace of at least 40 words per minute.
Ability to meet the position’s physical demands, including occasionally lifting or moving up to 25 pounds.

Nice To Haves

Two years of related A/E/C and writing experience and/or training.

Responsibilities

Guide project managers and technical staff on marketing and business development best practices and internal procedures.
Oversee qualifications-based proposal planning, go/no-go decisions, and proposal strategy.
Coordinate with a team of marketers to deliver engineering, environmental, planning, and related proposals across the company.
Develop proposal schedules and draft outlines, resumes, and past-experience write-ups with project managers.
Coordinate proposal writing with engineering and planning teams.
Work with proposal and graphics staff to develop graphics for proposals and other marketing materials.
Write, edit, proofread, produce, and deliver proposals.
Review subscription services for A/E requests for proposals, secure and review requests, determine internal distribution, and distribute them.
Populate and maintain databases containing staff, project, client, and vendor information.
Coordinate with project managers to enter and update sales-pipeline information in Deltek.
Track submitted proposals, report results, and assist with debriefings.
Prepare Statements of Qualifications.
Occasionally coordinate trade show exhibits, promotions, packaging, and shipping, and participate in trade shows when necessary.
Help prepare for involvement in community organizations and events.
Interact with clients on teaming arrangements.
Perform other assigned duties, including presentations, marketing collateral, and data entry.