Service Project Administrator

Trane Technologies•Bellevue, WA

25d•Hybrid

About The Position

Trane Technologies is hiring a Service Project Administrator to support its Service Department. Under direct supervision, this role manages routine project documentation, materials, job costing, status monitoring, invoicing, and administrative closeout. The administrator works closely with the Admin Team Leader, Area Service Managers, and assigned service team members to help ensure projects are completed on time. The work arrangement is onsite Monday through Thursday, with the option to choose a work location on Fridays based on work requirements. The role involves processing service agreements, quoted and time-and-materials work, and invoices; coordinating accurate service-cost records; handling purchase orders and administrative tasks; and generating and interpreting reports. Overtime or weekend work may be required. The posted annual base pay range is $63,491.66–$89,214.99. The role is not incentive-eligible or sales-commission-eligible. Benefits described include health insurance, wellness programs, family-building assistance, paid time off, paid holidays, sick leave, volunteer and parental leave options, a 401(k) match, education and training programs, tuition assistance, and student-debt support. Benefits may vary by site and other factors.

Requirements

One-year certificate from a college or technical school and three or more years of related billing experience and/or training, or an equivalent combination of education and experience.
Strong communication skills.
A proactive approach and willingness to work independently and as part of a team.
Proven ability to prioritize tasks and meet tight deadlines in a fast-paced environment.
Flexibility to work overtime and weekends as required.

Nice To Haves

Familiarity with the operation of HVAC systems; preferred but not required.
Candidates without a four-year degree are encouraged to apply; practical experience, relevant skills, and alignment with the company's leadership principles are prioritized.

Responsibilities

Process service agreements in system applications.
Process and invoice quoted and time-and-materials work.
Handle various billing requirements.
Coordinate with team members to accurately and promptly record service costs, including materials, timesheets, labor-hour allocation, and daily reports.
Perform general administrative functions, including purchase orders.
Generate, interpret, and print assigned reports.
Communicate effectively with other team members.
Participate in and contribute to lean improvement activities.
Support timely project completion in coordination with the Admin Team Leader, Area Service Managers, and assigned service team members.
Perform overtime or weekend work as required.