Service Project Administrator

Trane Italia • Spokane Valley, WA

26d • $63,492 - $89,215 • Hybrid

About The Position

Trane Technologies is hiring a Project Administrator to support its Service Department. Under direct supervision, this role handles routine project documentation, materials, job costing, status monitoring, invoicing, and administrative project closeout. The Project Administrator works closely with the Admin Team Leader, Area Service Managers, and assigned service team members to help ensure projects are completed on time. The position is onsite Monday through Thursday, with flexibility to choose the work location on Fridays based on work requirements.

Requirements

• One-year certificate from a college or technical school and three or more years of related billing experience and/or training, or an equivalent combination of education and experience.
• Strong communication skills and a proactive approach, with the ability to work independently and as part of a team.
• Experience prioritizing tasks to meet tight deadlines in a fast-paced environment.
• Flexibility to work overtime and weekends as required.

Nice To Haves

• Familiarity with the operation of HVAC systems.

Responsibilities

• Process service agreements in the system application.
• Process quoted and time-and-material (T&M) work and invoicing.
• Handle various billing requirements.
• Coordinate with team members to ensure accurate and timely recording of service costs, including materials, timesheets, labor-hour allocation, and daily reports.
• Perform general administrative functions, including purchase orders.
• Generate, interpret, and print assigned reports.
• Communicate effectively with other team members.
• Participate in and contribute to lean improvement activities.

Benefits

• Health insurance and holistic wellness programs with incentives, effective on the first day for the employee and family.
• Fertility coverage and adoption/surrogacy assistance.
• Up to 15 vacation days, paid holidays, sick leave, and additional options for volunteer and parental leave.
• 401(k) match.
• Educational and training opportunities through company programs.
• Tuition assistance and student debt support.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree