Service Coordinator - Software and Solutions

Applied Control • Centennial, CO

74d • Onsite

About The Position

The Service Coordinator will own the quote-to-invoice service workflow, coordinating customer orders, scheduling, resource planning, project administration, invoicing, and closeout activities while developing and maintaining the procedures. This role will also include being the administrator of the IRIS software solution, ensuring successful development of customer sites, data management, internal reporting, and ongoing support. This includes leading customer onboarding and internal training related to IRIS.

Requirements

• 2–5 years of experience in a service coordination, project coordination, or technical support role, preferably in industrial automation or a related technical field.
• Strong working knowledge of Microsoft Office 365 tools (Excel, PowerPoint, Teams, SharePoint, Copilot, etc.).
• Excellent communication, time management, and customer service skills.
• Highly organized and detail-oriented with the ability to manage multiple tasks and priorities.
• Self-starter with an entrepreneurial mindset and a proactive, hands-on approach.

Nice To Haves

• Bachelor’s degree (preferred).
• Experience with IFS ERP (preferred)
• Experience with technical or SaaS tools preferred (IRIS or similar platforms a plus).

Responsibilities

• Support and schedule APM / Asset Specialist services with customers and field service teams.
• Support creation and development of service proposals
• Establish and maintain organized records of proposals, purchase orders, and change orders
• Tracking and maintaining status of open proposals
• Create customer orders, work orders, work tasks, and projects within IFS for all service work performed by Applied Control service personnel
• Track and communicate service progress to internal stakeholders and customers.
• Manage internal business systems to ensure proposals are properly accounted for in IFS/ERP
• Maintain the service schedule and publish to all required parties weekly
• Track actual versus budgeted costs in IFS, monitor profitability, and provide feedback to the APM Service Leaders of project activity that may be in question
• Subcontractor management including placing orders, reviewing and approving their invoices for accuracy
• Invoice projects & work orders in a timely manner
• Own end-to-end delivery of the IRIS software tool for customers and internal teams.
• Ensure data is collected, validated, and reported according to project timelines.
• Coordinate ongoing development of IRIS sites and enhancements based on customer needs.
• Lead internal training for team members on IRIS features and functionality.
• Deliver customer onboarding, ensuring a smooth transition post-sign-up and ongoing user support.

Benefits

• Health, Dental, Vision, Life, AD&D, Flexible Spending Accounts, Health Savings Account, 401(k) plan with employer match, Paid Holidays and Paid Time Off (PTO).

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree