Senior Timekeeping Specialist

The University of Texas at Austin•Austin, UT

2d•Onsite

About The Position

The Senior Timekeeping Specialist serves as the lead payroll and timekeeping resource for University Housing and Dining, ensuring accurate payroll processing, compliance with university policies, and effective support of HR and financial operations through training, analysis, and customer service.

Requirements

Bachelor's Degree in Accounting or related field
At least 3 years governmental or commercial accounting experience
Relevant education and experience may be substituted as appropriate.

Nice To Haves

Payroll experience in a large organization.
Experience in Workday.
Bilingual in English and Spanish.
Experience working in a university setting.
Experience facilitating or supporting in-person training, with strong presentation and public speaking skills.
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
Experience with DEFINE
Strong interpersonal and communication skills, including the ability to collaborate effectively with cross-functional teams and be open to new perspectives.
Strong analytical and systems process analysis skills.
Committed to continuous learning.
Strong organizational skills with the ability to handle multiple priorities and meet deadlines.
Ability to interpret meetings, read and translate documents.

Responsibilities

Ensure the timely submission of employee timesheets for payroll processing.
Conduct regular data analysis to ensure accurate costing allocation and departmental budget coding for payroll transactions.
Create and maintain standard operating procedures and presentation material on payroll guidelines.
Take the lead on ensuring all SOPs are current and up to date, assisting to create new ones as needed.
Facilitate payroll training and presentations within UHD.
Coordinate with UT Payroll Services on payroll-related employee issues.
Take the lead on training Accountant I and II UHD payroll positions.
Serve as a backup for completing semi monthly/monthly payroll and assisting as needed.
Work with the payroll manager to correct stop gap transactions.
With the payroll manager, take the lead on processing/completing the UHD banking periods/ overtime payouts.
Using the HR Ticket System, process all tickets related to payroll (new hires, separations, timesheet updates, etc.).
Work with HR on establishing UHD policy and procedure around timekeeping, and maintaining accurate employee information in HR/Payroll system, including supervisory organization and costing allocation.
Apply knowledge of HR policy and procedure.
Coordinate with UT Benefits regarding leave awards.
Take the lead on all timekeeping processes for reassignment UHD HR tickets/spreadsheets and special session RA assignments.
Ensure all timekeeping processes within UHD HR tickets are completed, assist with processing both hourly and monthly staff.
Assist the payroll manager, with gathering data for payroll awards and one time payments.
Effectively communicates with team members, supervisors and customers via oral and written format.
Consistently displays a sense of urgency and responsiveness in identifying and addressing needs of customers, vendors, team members, and management.
Displays a proactive approach to addressing change and adapts to a variety of assignments.
Effectively demonstrates knowledge of University policies and business procedures.
Ensures that work reflects accuracy, neatness, thoroughness and compliance with the position’s standard operating procedures.
Uses collaborative solutions in problem-solving whenever appropriate.
Remain current regarding new developments, technologies and processes in all areas of position’s responsibility.
Serve as the backup for the payroll manager.
Provide back up support for the Accounting and Finance team and perform other UHD Accounting related functions as assigned.
Attend meetings, act as a liaison and provide payroll expertise as well as knowledge on UHD policies and procedures.
Assist the payroll manager with projects/data requests.