Senior Subgrant Administrative Manager

International Rescue Committee•San Diego, CA

1d•Remote

About The Position

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future. JOB OVERVIEW: The Senior Subgrant Administrative Manager is responsible for leading all subgrant administration, compliance, and oversight for the Statewide Family Support Coordinator (SFSC) project. This role manages the full lifecycle of subawards using IRC’s Partnership Excellence for Equality and Results System (PEERS) and ensures that subgrantees operate in compliance with California Department of Social Services (CDSS) requirements, funding regulations, and IRC policies. The position plays a critical leadership role in ensuring timely, accurate disbursement of funds, maintaining strong internal controls, and supporting subgrantees through technical assistance and capacity building. Working closely with program, finance, compliance, and MEAL teams, the Senior Subgrant Administrative Manager contributes to high‑quality, compliant implementation across all 11 Regional Network Hubs and exercises independent judgment in areas with significant compliance and financial risk.

Requirements

Bachelor’s degree in Finance, Accounting, Business Administration, Public Administration, or a closely related field.
Equivalent combinations of education and relevant professional experience may be considered.
Minimum 7 years of progressive experience in grants management, subaward administration, financial compliance, or a closely related area.
Demonstrated experience managing complex, multi‑site or statewide grant‑funded programs.
Strong experience with subrecipient monitoring, due diligence, risk assessment, and compliance oversight.
Experience managing state and/or federally funded programs and interpreting applicable regulatory requirements.
Proven experience overseeing budgeting, financial reporting, and audit‑related processes.
Experience working with nonprofit or community‑based organizations as subgrantees or partners.
Ability to manage multiple priorities, deadlines, and partner relationships in a fast‑paced environment.

Nice To Haves

Master’s degree in Business Administration, Public Administration, or a related discipline.
Experience with IRC systems such as PEERS, OTIS, or comparable grant management platforms.
Experience providing training, coaching, or capacity building to implementing partners.
Prior experience in humanitarian, refugee, or social service program contexts.

Responsibilities

Lead the full subaward lifecycle in PEERS, including partner identification and onboarding, due diligence and risk assessment, subaward drafting and execution, ongoing monitoring, amendment management, and close‑out.
Ensure all subgrant agreements align with approved scopes of work, budgets, CDSS requirements, and IRC partnership standards.
Maintain accurate, complete, and compliant subgrant documentation within IRC systems, including OTIS and other approved platforms.
Ensure consistency, timeliness, and quality of subgrant processes across all Regional Network Hubs.
Ensure subgrantee adherence to CDSS requirements, grant agreements, reporting timelines, and applicable federal and state regulations.
Ensure compliance with IRC policies, including procurement standards, financial controls, and partnership requirements.
Lead risk mitigation strategies, including development and implementation of tailored monitoring plans based on partner capacity and risk profiles.
Oversee use of PEERS frameworks such as Progressive Performance Improvement (PPI) and Partner Project Support Plans.
Identify and escalate compliance concerns and potential risk issues in coordination with IRC leadership and the Ethics & Compliance Unit as appropriate.
In close collaboration with the Senior Finance Manager, oversee financial monitoring and reimbursement processes for all subgrants.
Review and approve invoices and supporting documentation to ensure allowability, accuracy, and completeness.
Conduct budget‑to‑actual analysis and verify compliance with approved budgets, indirect cost limitations, and funding requirements.
Monitor cash flow and advance management to support timely and accurate disbursement of funds.
Support audit readiness by ensuring strong internal controls, complete documentation, and adherence to fiscal requirements.
Provide technical assistance and guidance to subgrantees on financial reporting, documentation standards, compliance requirements, and allowable costs.
Support partners in strengthening procurement practices, internal controls, and administrative systems.
Develop and deliver trainings, tools, and resources to enhance subgrantee administrative and compliance capacity.
Foster a collaborative and supportive approach to compliance that emphasizes performance improvement and partnership quality.
Work closely with program teams to align subgrant performance with service delivery goals and implementation timelines.
Coordinate with the MEAL team to ensure alignment between programmatic outcomes, monitoring activities, and financial reporting.
Partner with finance teams to support accurate tracking, reconciliation, and forecasting of subgrant expenditures.
Support integration of subgrant data into centralized systems and reporting processes used by IRC and CDSS.
Ensure timely submission of all required subgrant and financial reports to CDSS and internal stakeholders.
Maintain accurate records of subgrant agreements, amendments, monitoring activities, findings, and partner performance.
Contribute to internal and external audit processes by ensuring documentation meets IRC, donor, and regulatory standards.

Benefits

10 sick days
10 US holidays
20-25 paid time off days depending on role and tenure
medical insurance starting at $163 per month
dental starting at $6.50 per month
vision starting at $5 per month
FSA for healthcare and commuter costs
a 403b retirement savings plans with immediately vested matching
disability & life insurance
an Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles.