Senior Administrative Manager

New York University•New York, NY

20h•Onsite

About The Position

This position oversees the financial and organizational operations for the Department and serves as the liaison between the Electrical and Computer Engineering Department and other departments responsible for determining University-wide policy, procedures, and services (e.g., Dean of the College, Registrar, Human Resources, Controller’s Office, Budget Office, ORA, Facilities, Graduate School, Admission etc.). In conjunction with the Director of Operations and Administration and the Department Chair, develops annual budget, approves financial expenditures, and ensures the department maintains budget & financial compliance. The position ensures effective and efficient delivery of quality and timely services, coordinates complex administrative matters, resolves escalated issues, supervises staff, drives a culture of administrative excellence, and champions diversity and inclusivity throughout the department.

Requirements

Bachelor's Degree in a related area
5+ years progressive administrative experience and responsibilities (e.g., managing administrative services/processes, budgets, and staff) or an equivalent combination of education and experience
Financial and analytical skills
Ability to work independently and as a member of a team
Self-initiated and motivated
Effective interpersonal communication and leadership skills
Proven verbal and written communication skills to deal effectively in a multi-dimensional environment
Computer proficiency in office related software
Technical experience developing database and spreadsheet to support departmental functions

Nice To Haves

Bachelor's Degree in business administration
5+ years experience in educational settings
Proficiency with higher education financial systems and policies (such as Concur, I-Buy, PeopleSync, etc.)
Experience with labor accounting including allocating and approving payroll, as well as with contract management, procurement requests, and p-card management
Demonstrated ability to make sound judgment
Ability to carry out the management mission of an academic unit in a complex environment
Ability to work in a deadline driven environment and manage multiple priorities

Responsibilities

Oversees the financial and organizational operations for the Department
Serves as the liaison between the Electrical and Computer Engineering Department and other departments responsible for determining University-wide policy, procedures, and services
Develops annual budget in conjunction with the Director of Operations and Administration and the Department Chair
Approves financial expenditures
Ensures the department maintains budget & financial compliance
Ensures effective and efficient delivery of quality and timely services
Coordinates complex administrative matters
Resolves escalated issues
Supervises staff
Drives a culture of administrative excellence
Champions diversity and inclusivity throughout the department