Senior Administrative Assistant

Johnson & Johnson•Brunswick, OH

1d•Hybrid

About The Position

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com/. Key Responsibilities The Senior Administrative Assistant provides administrative support to both the HR Acquisitions & Development and Global Benefits & Retirement teams. This position will provide support including meetings management, team management, travel & expenses, and reporting.

Requirements

High school diploma required; Bachelor’s degree or formal administrative training preferred.
A minimum of 5 years of administrative experience
Proficiency in Microsoft 365 (Outlook, PowerPoint, Excel, Teams), collaboration tools, and expense systems.
Strong experience with digital platforms and virtual meeting technologies.
outstanding organizational and prioritization skills with the ability to manage multiple priorities.
Strong interpersonal and communication skills, capable of engaging with executives and stakeholders at all levels.
Proven ability to exercise discretion, maintain confidentiality, and resolve complex issues independently.
Demonstrated agility and adaptability in a hybrid work environment.

Responsibilities

Meetings Management: Calendar management (i.e. schedule meetings, accept / decline meetings, communication surrounding meetings)
Meeting conflict resolution & highlight urgent / immediate requests
Coordinate onsite and offsite team meetings, including sourcing venues, arranging catering, preparing agendas, and managing logistics.
Tracking and ensuring documents required for key meetings are submitted in a timely manner (i.e. presentations, pre-reads)
Team Management: Handles confidential matters requiring discretion and judgment
On-boarding/Off-boarding (Employees, Contractors): New Hires, Terminations, Leave of Absences, Promotions, Transfers, & Return to Work
Maintain distribution lists
Plan and execute team building events
High collaboration/coordination with other admins
Assist in printing, copying, scanning, filing or destroying documents or mail
Maintains office environment including collaborating with Facilities and IT support
Travel & Expenses: Make all domestic/international travel arrangements and prepare documents for passport/VISA, including flights, hotel, car service, car rental, and train
Process expense reports, including receipt management
Oversee interview logistics and related travel coordination
Manage Corporate Meeting Card (CMC) activity, including tracking expenses and supporting documentation.
Provide support in resolving issues related to AmEx, phone services, IT, and vendor inquiries, Reporting:
Coordinates, prepares, and edits reports and presentations
Key point of contact for procurement
Communication Management: Disseminate team communications, including announcements and new‑hire updates, to maintain alignment and awareness across the organization

Benefits

employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)).
employees are eligible for the following time off benefits: Vacation –120 hours per calendar year
Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year
Holiday pay, including Floating Holidays –13 days per calendar year
Work, Personal and Family Time - up to 40 hours per calendar year
Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
Caregiver Leave – 80 hours in a 52-week rolling period
Volunteer Leave – 32 hours per calendar year
Military Spouse Time-Off – 80 hours per calendar year
benefits to include medical, dental, vision and time off, as well as any others as provided for in the applicable Collective Bargaining Agreement.