Senior Administrative Assistant

Work at Carmel Partners•San Francisco, CA

2d•$50 - $53•Onsite

About The Position

Carmel Partners , one of the nation’s leading specialists in real estate investment management, with expertise in the investment, development, and construction of multi-family real estate, is seeking a Senior Administrative Assistant in our San Francisco, CA Office. The Senior Administrative Assistant provides high-quality administrative support to multiple senior leaders and their teams, ensuring efficient day-to-day operations and effective coordination of priorities and schedules. This position plays a key role in managing complex calendars, coordinating meetings, and supporting administrative workflows that enable leaders and teams to operate at a high level. This position requires strong organizational and execution skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The Senior Administrative Assistant coordinates executive calendaring, travel, and expense management; supports internal and external meetings by scheduling, developing agendas, and documenting them; and contributes to team reporting and operational processes. The role partners cross-functionally to drive operational consistency and support both office-level and company-wide initiatives. A place for you Here at Carmel, we don’t just invest in buildings, we invest in careers. If you don’t meet all of the qualifications listed for this role, we encourage you to monitor our career page for upcoming opportunities. We’re committed to assembling diverse teams with exceptional talent, and we strongly encourage individuals from a wide range of backgrounds to apply. Everyone’s career journey is unique, so let’s explore how you could be a great fit for our team!

Requirements

3–5+ years of administrative experience supporting multiple leaders
Exceptional organizational and time management skills
Proven ability to proactively manage calendars, meetings, and administrative workflows
Experience supporting meeting logistics, including agenda preparation, note-taking, and action item tracking
Advanced proficiency in Excel and the Microsoft Office Suite (Outlook, Word, PowerPoint)
Experience with expense management and scheduling tools (e.g., Concur, Zoom, MS Teams)
Strong written and verbal communication skills
High level of professionalism, discretion, and attention to detail
Ability to work effectively in a team-oriented administrative model and provide cross-coverage as needed

Nice To Haves

Bachelor’s degree preferred
Experience in real estate, private equity, professional services, or a related industry is preferred
Experience with Canva or similar design tools a plus
Notary Public preferred; may be required to obtain upon hire
Deep intellectual curiosity and the desire to apply excellent skills to drive value and help create a cohesive team environment within the office
Excellent organization and time management skills – able to manage and execute multiple projects simultaneously
Values relationships – thrives in a collaborative team setting as well as working independently
Demonstrates impeccable integrity and dependable judgment

Responsibilities

Proactively manage and optimize complex calendars, prioritizing meetings and resolving conflicts
Manage executive and team/department calendars
Coordinate and execute a high volume of meetings across multiple stakeholders and time zones, including scheduling, logistics, preparation, and onsite execution (room setup, materials, catering, and cleanup)
Develop and distribute agendas and pre-read materials
Assist in preparing and formatting presentations, reports, and meeting materials
Attend meetings to capture notes, document decisions, and track action items
Prepare, submit, and track expense reports in a timely and accurate manner
Coordinate travel arrangements, including itineraries and logistics
Plan and coordinate team off-sites, departmental events, and regional meetings
Maintain organized digital and physical filing systems in compliance with company standards
Partner with administrative team members to ensure seamless support and cross-coverage, including front desk support
Serve as a professional point of contact for internal and external stakeholders
Communicate with clarity, professionalism, and a high level of responsiveness
Maintain strict confidentiality and exercise sound judgment in handling sensitive information
Adapt to and leverage evolving technologies, including enterprise AI tools