Senior Administrative Assistant

Cordoba Corporation • Los Angeles, CA

3d • $34 - $38 • Onsite

About The Position

Cordoba Corporation, a leading engineering firm specializing in the delivery of infrastructure projects across education & facilities, transportation, energy, and gas sectors, is hiring! Our team is looking for a skilled Senior Administrative Assistant to join our Facilities Sector. The ideal candidate will have at least 10 years of experience, will provide comprehensive administrative support to the project supervisors and inspection staff. This role requires a high level of organization, communication, and proficiency in Microsoft programs to ensure efficient and effective operations.

Requirements

• Post-Secondary Education
• 10 years or more experience as an administrative assistant
• Collaborate well with others and report directly to SCI & PCI inspectors.
• Write and communicate clearly.
• Provide accurate and timely reporting and suggest improvements.
• Strong organizational skills in a fast-paced environment.
• Proficient in Microsoft Office and management software to create logs and charts (Excel, Word, PowerPoint, SharePoint, etc.).

Nice To Haves

• Experience with LAWA is preferred for interacting with LAWA, City departments, contractors, and airlines
• Knowledge of Project Management Information Software used for inspection/document control (i.e. PM Web, Adobe Pro, Bluebeam, etc.).

Responsibilities

• Prepare written materials and correspondence.
• Manage calendars for project supervisors and inspection staff.
• Coordinate meetings, prepare agendas, and take meeting minutes.
• Copy and scan documents as needed.
• Maintain project logs and documentation.
• Handle phone calls, greet visitors, and assist them.
• Support communication with project supervisors and inspection staff for document control.
• Track financial documents for budgeting.
• Manage office duties and support inspection staff, including office supplies.
• Serve as a liaison between inspectors and project management/document control.
• Coordinate inspector meetings with contractors and stakeholders, including bi-weekly safety meetings.
• Organize filing systems from pre-construction to project close-out.
• Ensure that inspection-issued documents are maintained and in compliance with contract documents and LAWA requirements.

Benefits

• We offer multiple medical and dental insurance plans, as well as vision insurance.
• Plans are subsidized for both employees and dependents with coverage effective the first month after hire.
• Additionally, Cordoba provides employees with paid AD&D and life insurance, a 401k with an industry leading employer match, generous vacation and sick leave accruals, 9 paid holidays, and other forms of paid time off.
• We also offer flexible spending accounts (FSA’s) including medical care reimbursement, dependent care reimbursement, and commuter benefit plans.
• Employees are also eligible for our employee assistance program and well-being benefits that include stress management, nutrition, and financial well-being.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed
• Number of Employees: 1-10 employees