Senior Administrative Assistant

KDG Construction Consulting•Los Angeles, CA

About The Position

KDG Construction Consulting is seeking an Senior Administrative Assistant to join our growing team. The Administrative Assistant IV will be responsible for preparing correspondence, maintaining calendars, setting up and coordinating meetings, taking meeting minutes, copying and scanning documents, logging information, tracking documents, handling phone calls, and greeting and assisting visitors. Additional duties include support of projects in regards to document control, project controls, financial processes, creating reports and power point presentations. The Administrative Assistant IV will provide comprehensive administrative support to the project supervisors and inspection staff. This role requires a high level of organization, communication, and proficiency in Microsoft programs to ensure efficient and effective operations.

Requirements

10 years or more experience as an administrative assistant
Excellent written and oral communication skills
A working knowledge of standard policies and procedures on complex capital public works projects is preferred
Post-Secondary Education
Proficient in Microsoft Office Suite and Bluebeam

Nice To Haves

Ability to work in CAD or REVIT preferred

Responsibilities

Perform various administrative, clerical, data collection, data entry, and report writing tasks
Answer telephone, take and relay messages, screen callers and direct calls accordingly
Scan, fax and bind documents and reports as required
Prepare general correspondence and maintains general files
Coordinate approval signatures in a timely manner
Maintain calendars
Set up and coordinates meetings
Reserve conference rooms
Take meeting minutes
Copy and scan documents
Log information
Track documents
Greet and assist visitors
Gather statistics and general data; review and combine this information into established reports for use internally
May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing
May be responsible for verifying data gathered, such as matching supplier invoices against file copies
Ensure that inspection issued documents are maintained and in compliance with contract documents and LAWA requirements