Senior Administrative Assistant

Johnson & Johnson Innovative Medicine • New Brunswick, NJ

22h • Hybrid

About The Position

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit. Johnson & Johnson is recruiting for a Senior Administrative Assistant located in New Brunswick, NJ. Per our J&J Flex Policy, the expectation for this position is to work in the Titusville, NJ office 3 days per week and work from home 2 day per week. At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow and profoundly impact health for humanity. Learn more at https://www.jnj.com/.

Requirements

• High school diploma required; Bachelor’s degree or formal administrative training preferred.
• A minimum of 5 years of administrative experience
• Proficiency in Microsoft 365 (Outlook, PowerPoint, Excel, Teams), collaboration tools, and expense systems.
• Strong experience with digital platforms and virtual meeting technologies.
• outstanding organizational and prioritization skills with the ability to manage multiple priorities.
• Strong interpersonal and communication skills, capable of engaging with executives and stakeholders at all levels.
• Proven ability to exercise discretion, maintain confidentiality, and resolve complex issues independently.
• Demonstrated agility and adaptability in a hybrid work environment.

Responsibilities

• Meetings Management: Calendar management (i.e. schedule meetings, accept / decline meetings, communication surrounding meetings)
• Meeting conflict resolution & highlight urgent / immediate requests
• Coordinate onsite and offsite team meetings, including sourcing venues, arranging catering, preparing agendas, and managing logistics.
• Tracking and ensuring documents required for key meetings are submitted in a timely manner (i.e. presentations, pre-reads)
• Team Management: Handles confidential matters requiring discretion and judgment
• On-boarding/Off-boarding (Employees, Contractors): New Hires, Terminations, Leave of Absences, Promotions, Transfers, & Return to Work
• Maintain distribution lists
• Plan and execute team building events
• High collaboration/coordination with other admins
• Assist in printing, copying, scanning, filing or destroying documents or mail
• Maintains office environment including collaborating with Facilities and IT support
• Travel & Expenses: Make all domestic/international travel arrangements and prepare documents for passport/VISA, including flights, hotel, car service, car rental, and train
• Process expense reports, including receipt management
• Oversee interview logistics and related travel coordination
• Manage Corporate Meeting Card (CMC) activity, including tracking expenses and supporting documentation.
• Provide support in resolving issues related to AmEx, phone services, IT, and vendor inquiries,
• Reporting: Coordinates, prepares, and edits reports and presentations
• Key point of contact for procurement
• Communication Management: Disseminate team communications, including announcements and new‑hire updates, to maintain alignment and awareness across the organization

Benefits

• Subject to the terms of their respective plans, employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)).
• Subject to the terms of their respective policies and date of hire, employees are eligible for the following time off benefits: Vacation –120 hours per calendar year Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year Holiday pay, including Floating Holidays –13 days per calendar year Work, Personal and Family Time - up to 40 hours per calendar year Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year Caregiver Leave – 80 hours in a 52-week rolling period10 days Volunteer Leave – 32 hours per calendar year Military Spouse Time-Off – 80 hours per calendar year
• This position is eligible for benefits to include medical, dental, vision and time off, as well as any others as provided for in the applicable Collective Bargaining Agreement.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees