Senior Security & Workplace Coordinator

Transamerica•New York, NY

31d•$100,000 - $130,000•Onsite

About The Position

This role serves as the primary security and hospitality presence, ensuring a welcoming, professional, and secure experience for employees, executives, clients, business partners, and guests. This role combines corporate security expertise with a high level of discretion, organization, and customer service to support daily office operations.

Requirements

High school diploma or equivalent
5+ years of relevant experience in corporate security, executive reception, workplace services, hospitality, facilities coordination, executive support, or a related client-facing environment
Experience interacting professionally with executives, clients, visitors, vendors, and employees
Strong customer service skills combined with sound security awareness and situational judgment
Excellent verbal and written communication, organization, and attention to detail
Ability to manage competing priorities and respond effectively when schedules, visitor needs, or workplace conditions change
Ability to remain calm, professional, and service-oriented during emergencies, disruptions, or difficult interactions
High integrity, discretion, and respect for confidential information
Trained in verbal and physical de-escalation techniques
Working proficiency with Microsoft Outlook, Teams, Word, and common visitor or workplace management systems

Nice To Haves

Associate or bachelor’s degree in Security Management, Criminal Justice, Hospitality, Business Administration, Facilities Management, or a related field
7+ years of relevant experience in corporate security, executive reception, workplace services, hospitality, facilities coordination, executive support, or a related client-facing environment
Experience in financial services, insurance, professional services, a corporate headquarters, or another executive office environment
Experience supporting senior executives, leadership events, client meetings, or high-profile visitors
Experience with visitor management, access control, incident reporting, emergency preparedness, facilities ticketing, or meeting coordination
CPR, AED, first aid, emergency response, or workplace safety training
Familiarity with New York City building operations and emergency preparedness practices

Responsibilities

Serve as the primary security and workplace presence, maintaining a visible, professional, and welcoming environment for employees, executives, clients, and guests in our New York city headquarters.
Monitor access to office spaces and enforce identification, visitor management, badging, escort, and access-control procedures.
Identify, document, and escalate security concerns, suspicious activity, safety issues, and unauthorized access incidents.
Coordinate with Corporate Security, the Security Command Center, building security, and emergency responders during incidents, drills, and elevated-security situations.
Manage visitor registration, guest arrivals and departures, host notifications, and reception operations while delivering a high-quality guest experience.
Support workplace safety initiatives, including emergency preparedness, safety communications, training, drills, and compliance documentation.
Assist employees and visitors during emergencies and help maintain site-specific response, evacuation, and business continuity procedures.
Provide logistical and front-of-house support for executive meetings, leadership events, client visits, Board activities, and other high-profile gatherings.
Coordinate executive protection activities and safeguard confidential information related to executive schedules, visitors, and security arrangements.
Serve as the onsite liaison for workplace and facility issues, coordinating vendor access, reporting maintenance concerns, and supporting office operations, inspections, and recovery efforts.

Benefits

Competitive Pay
Bonus for Eligible Employees
Benefits Package
Pension Plan
401k Match
Employee Stock Purchase Plan
Tuition Reimbursement
Disability Insurance
Medical Insurance
Dental Insurance
Vision Insurance
Employee Discounts
Career Training & Development Opportunities
Paid Time Off starting at 160 hours annually for employees in their first year of service.
Ten (10) paid holidays per year (typically mirroring the New York Stock Exchange (NYSE) holidays).
Be Well Company holistic wellness program, which includes Wellness Coaching and Reward Dollars
Parental Leave – fifteen (15) days of paid parental leave per calendar year to eligible employees with at least one year of service at the time of birth, placement of an adopted child, or placement of a foster care child.
Adoption Assistance
Employee Assistance Program
Back-Up Care Program
PTO for Volunteer Hours
Employee Matching Gifts Program
Employee Resource Groups
Inclusion and Diversity Programs
Employee Recognition Program
Referral Bonus Programs