Senior Real Estate Leasing Coordinator

Domino's Corporate•Ann Arbor, MI

About The Position

The Real Estate Leasing Coordinator manages leases and landlord relationships and addresses maintenance and facility issues for approximately 200 corporately owned stores across various geographic markets, as well as supply chain center leases across the US and Canada. The role works with Legal on corporate lease renewals; Corporate Store Development on store real estate and construction; Accounting and Finance to ensure rent and other payments are made; and store operations personnel to resolve facility and maintenance issues. The coordinator manages lease renewals and related documentation, supports rent-reduction initiatives and broader Legal projects, and maintains lease records, reporting, and lease-management system data. The role also coordinates landlord communications on maintenance and repair matters, tracks violations and resolution progress, manages utility and waste-vendor matters, and provides portfolio updates to stakeholders.

Requirements

3–5 years of real estate leasing experience.
General office skills.
Proficiency in Microsoft Word and Excel.
Excellent organizational skills.
Ability to work under pressure and meet deadlines.
Ability to prioritize multiple projects and take direction from several individuals.
Strong written and oral interpersonal communication skills.
Ability to read and interpret legal documents.
Strong attention to detail and problem-solving skills.

Responsibilities

Negotiate 40–50 lease renewals annually.
Generate real estate documents, including letters of intent, draft and final leases, lease extensions and amendments, release agreements, legal notices, and termination letters.
Review landlord-provided documents, including SNDAs and estoppel certificates, before submitting them to corporate attorneys for legal review; follow up on copying, mailing, and filing.
Serve as the primary point of contact with landlords regarding real estate documents.
Share Rent Stop notices with Accounting when stores close because of relocation, sale, or corporate operating decisions.
Lead rent-reduction initiatives and assist with large-scale Legal projects, including store or market sales and purchases.
Identify high-rent and NNN lease agreements for detailed evaluation.
Prepare lease abstracts and lease liability reports as needed.
Consult local real estate brokers for property and lease valuations.
Communicate store asset problems to landlords, including water leaks, pest control, structural or roof issues, and trash problems.
Track municipal violations and citations; coordinate with Accounting, Operations, and the Construction Manager on payments, resolution steps, and timing.
Track court dates and communicate them to Operations and the Construction Manager.
Send official notices to landlords as needed to support timely resolutions.
Start and stop utility services and manage the waste vendor relationship.
Update Corporate Operations leadership, including DCOs and MCOs, on outstanding issues and resolution progress.
Maintain electronic and physical files in accordance with the company records-retention policy.
Enter lease terms into the AMT lease-management platform and update rent, tax, insurance, and CAM adjustment information.
Track lease renewals and negotiated rent savings.
Manage the Corporate Real Estate Report each fiscal period, including lease dates, renewal status, and other relevant lease terms.
Assist with Leasing Committee presentations seeking executive approval for critical leasing decisions.
Provide periodic updates to team members and leadership stakeholders on the real estate portfolio.
Work with Finance to validate landlords’ annual reconciliations for NNN locations.