Senior Purchasing Coordinator for Forestry

City of New York•New York, NY

7d•$62,868 - $97,593

About The Position

The Senior Purchasing Coordinator for Forestry manages and coordinates purchasing for Forestry Teams, working under the supervision of the Chief of Contracts and Administration for Forestry and exercising independent initiative and judgment. The role directly supervises and trains division purchasing staff and manages Forestry’s Other Than Personal Services (OTPS) budget, including recommending annual budget distributions, tracking budget codes, preparing modifications, monitoring spending and trends, and submitting weekly reports. The coordinator works with division purchasing liaisons to coordinate OTPS purchases and prepare requisitions in accordance with procurement policies and procedures. The position involves using Unifier, E-requester, Passport, the City’s Financial Management System (FMS), and other procurement systems. The coordinator also coordinates vendor quotes and credit card purchases, ensures required purchasing and receiving documentation is completed and submitted, works with Central Purchasing and vendors to resolve purchasing and delivery issues, assists with out-of-city travel requests, and supports Chiefs and Executive Staff with related tasks, projects, and special assignments. This position is open only to current full-time, annually paid Parks employees. The work location is The Grove in Rego Park, Queens. The posting lists the civil service title as Community Coordinator (56058).

Requirements

Must be a current full-time, annually paid Parks employee.
Meet one of the stated Community Coordinator qualification pathways: a bachelor’s degree and two years of related community work or community-centered activities; high school graduation or equivalent and six years of related experience; or equivalent education and/or experience.
All candidates must have at least one year of experience in community work or community-centered activities related to the duties described.

Responsibilities

Manage and coordinate all aspects of purchasing for Forestry Teams under the supervision of the Chief of Contracts and Administration for Forestry.
Directly supervise and train division purchasing staff.
Manage the division’s OTPS budget, recommend annual budget distribution, track budget codes, prepare budget modifications, analyze spending and trends, and submit weekly reports.
Coordinate OTPS purchases with division purchasing liaisons and prepare requisitions in accordance with procurement policies and procedures.
Use Unifier, E-requester, Passport, FMS, and other procurement systems to enter purchase requests.
Contact vendors to obtain detailed information and price quotes.
Coordinate quotes and approvals for credit card purchases, process orders online and by phone, collect receiving reports, and ensure monthly credit card reports are submitted on time.
Ensure required Receiving Reports are sent to Central Purchasing.
Work with Central Purchasing on purchase order issues and other requests, and contact vendors about items received or delayed on purchase orders.
Assist with compiling and submitting out-of-city travel requests.
Assist Chiefs and Executive Staff with related tasks, high-profile projects, and special assignments.