Senior Purchasing Coordinator for Forestry

City of New York•Rego Park, NY

About The Position

The Senior Purchasing Coordinator manages and coordinates all aspects of purchasing for Forestry Teams under the supervision of the Chief of Contracts and Administration for Forestry, with latitude for independent initiative and judgment. The position directly supervises and trains division purchasing staff and manages the division’s Other Than Personal Services (OTPS) budget. It is open only to current full-time, annually paid Parks employees and is located at The Grove in Rego Park, Queens. The coordinator plans and monitors OTPS spending, coordinates purchases with division purchasing liaisons, prepares requisitions, works with vendors and Central Purchasing, and ensures purchasing documentation and credit card reports are completed and submitted. The role also assists with out-of-city travel requests and supports Chiefs and Executive Staff with related work, high-profile projects, and special assignments.

Requirements

Open only to current full-time, annually paid Parks employees.
The supplied posting lists Community Coordinator civil service qualifications: a bachelor’s degree from an accredited college and two years of experience in community work or community-centered activities related to the duties; or high school graduation or equivalent and six years of related experience; or equivalent education and/or experience. All candidates must have at least one year of the described experience.
Candidates must apply through cityjobs.nyc.gov and include their ERN on their cover letter and resume if they are current City employees.

Responsibilities

Manage and coordinate all aspects of purchasing for Forestry Teams.
Directly supervise and train division purchasing staff.
Manage the division’s OTPS budget, prepare recommendations for annual budget distribution, track budget codes, and prepare budget modifications as needed.
Track and analyze OTPS spending and trends and submit corresponding weekly reports.
Coordinate OTPS purchases with division purchasing liaisons using Unifier, E-requester, Passport, and the City’s Financial Management System (FMS).
Research and prepare requisitions in accordance with procurement policies and procedures.
Contact vendors to obtain detailed information and price quotes.
Enter purchase requests into procurement systems, including e-Requestor, Passport, Punchout, and the Office of Citywide Procurement for DCAS Requirements Contracts.
Coordinate quotes and approvals for credit card purchases; process orders online and by phone as needed; collect Receiving Reports as needed; and ensure monthly credit card reports are prepared and submitted on time.
Ensure required Receiving Reports are sent to Central Purchasing as needed.
Work with Central Purchasing on purchase order issues and other requests, and contact vendors about items received or delayed on purchase orders.
Assist with compilation and submission of out-of-city travel requests.
Assist the Chiefs and Executive Staff with related tasks, high-profile projects, and special assignments.