Senior Proposal Writer/ Proposal Specialist

SOCOTEC•New York, NY

1d•Hybrid

About The Position

SOCOTEC is seeking a Senior Proposal Writer to join its national proposals team in New York, NY. This full-time role supports the company’s building envelope, sustainability, energy efficiency, code advisory, commissioning, and fire/life safety practices, with a focus on public-sector and municipal clients in New York. The position helps strengthen relationships with local towns, agencies, and institutions and serves as an in-office resource for multiple service line leaders. Under the direction of the Proposal Team Manager, the Senior Proposal Writer develops and coordinates request-for-proposal response packages in InDesign, proposal documents, and estimates. The role requires collaboration with technical leaders and internal Legal and Finance teams, as well as familiarity with regional procurement practices. The position is based in New York, NY, with at least four days per week in-office and up to one day per week remote. Limited local or regional travel may be requested for proposal meetings, interviews, or business development support.

Requirements

At least 3 to 5 years of experience in proposal writing, estimating, and qualifications preparation.
Exceptional organizational and written communication skills, with attention to accuracy, compliance, and detail.
Ability to manage competing deadlines and multiple proposals.
Comfort collaborating in-office with technical leaders across multiple disciplines.
Bachelor’s degree required.
Proficiency in Adobe Creative Suite, especially Adobe InDesign, and Microsoft Office Suite, including Word, Excel, Outlook, and Teams.

Nice To Haves

Experience in an architecture, engineering, or consulting firm, preferably with public-sector experience.
Established knowledge of New York municipalities, state agencies, and public-sector procurement processes.
Experience in architecture, engineering, or a related field.
Experience with Deltek Vantagepoint.

Responsibilities

Participate in daily team scrum meetings to review proposal priorities and progress.
Review assigned qualification and proposal requests, assess requirements, and identify service line leaders to provide input on scope and fees.
Develop technical proposals and qualifications packages tailored to public-sector procurement requirements and local client expectations.
Conduct research, gather information, and attend meetings with service line leaders to ensure proposals reflect SOCOTEC’s expertise and competitive advantages.
Maintain familiarity with regional procurement practices among towns, state agencies, and institutions to strengthen responsiveness and positioning.
Review proposals and estimates with technical team leaders, incorporate their input, and ensure compliance with client requirements.
Collaborate with internal Legal and Finance teams to produce complete proposal packages.
Quality-control proposals prepared by other team members for accuracy, compliance, and on-time delivery.
Liaise with local clients and prospects to obtain clarifications, confirm proposal receipt, and support relationship-building efforts.
Collect, enter, and maintain client and project data in Deltek CRM.
Coordinate with the Proposal Team Manager to refine templates, narratives, and graphics based on client needs and regional feedback.