Senior Proposal Writer/ Proposal Specialist
About The Position
SOCOTEC is seeking a Senior Proposal Writer in New York, NY, to join its national proposals team. This full-time role supports specialized building envelope, sustainability, energy efficiency, code advisory, commissioning, and fire/life safety practices, with a focus on public-sector and municipal proposals, strengthening relationships with New York towns, agencies, and institutions, and serving as an in-office resource for service line leaders. The schedule calls for at least four days per week in the office, with up to one day per week remote. Limited local or regional travel may be requested for proposal meetings, interviews, or business development support. Under the direction of the Proposal Team Manager, the Senior Proposal Writer develops and coordinates request-for-proposal response packages in InDesign, proposal documents, and estimates. The role works with service line leaders and internal Legal and Finance teams to prepare complete, accurate, compliant, and timely submissions. It also contributes to client relationship-building and maintains client and project information in Deltek.
Requirements
- At least 3 to 5 years of experience in proposal writing, estimating, and qualifications preparation.
- Exceptional organizational and written communication skills, with attention to accuracy, compliance, and detail.
- Ability to manage competing deadlines and multiple proposals.
- Comfort collaborating in-office with technical leaders across multiple disciplines.
- Bachelor’s degree required.
- Proficiency in Adobe Creative Suite, especially Adobe InDesign, and Microsoft Office Suite, including Word, Excel, Outlook, and Teams.
Nice To Haves
- Proposal-writing experience within an architecture, engineering, or consulting firm, preferably with public-sector experience.
- Established knowledge of New York municipalities, state agencies, and public-sector procurement processes.
- Experience in architecture, engineering, or a related field.
- Experience with Deltek Vantagepoint.
Responsibilities
- Participate in daily team scrums to review proposal priorities and progress.
- Review assigned qualification and proposal requests, assess requirements, and identify service line leaders to provide scope and fee input.
- Develop technical proposals and qualifications packages tailored to public-sector procurement requirements and local client expectations.
- Conduct research, gather information, and attend meetings with service line leaders so proposals reflect SOCOTEC’s expertise and competitive advantages.
- Maintain familiarity with regional procurement practices involving towns, state agencies, and institutions.
- Review proposals and estimates with technical team leaders, update them based on input, and ensure compliance with client requirements.
- Collaborate with internal Legal and Finance teams to produce complete proposal packages.
- Quality-control proposals prepared by other team members for accuracy, compliance, and on-time delivery.
- Serve as a liaison with local clients and prospects to obtain clarifications, confirm proposal receipt, and support relationship-building efforts.
- Collect, enter, and maintain client and project data in Deltek.
- Coordinate with the Proposal Team Manager to refine templates, narratives, and graphics based on client needs and regional feedback.
Benefits
- Medical coverage
- Dental coverage
- Vision coverage
- 401(k)
- Paid vacation
- Paid holidays
- Opportunities for professional development
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What This Job Offers
Job Type
Full-time
Career Level
Senior
