Senior Proposal Writer/ Proposal Specialist

SOCOTEC•Fort Lauderdale, FL

12h•Hybrid

About The Position

SOCOTEC is seeking a Senior Proposal Writer to join its national proposals team, based at one of its Florida offices in Tampa, Naples, Fort Lauderdale, Coral Gables, or Orlando. This full-time position requires at least four days per week in the office, with up to one remote day per week. The role supports SOCOTEC practices in building envelope, sustainability, energy efficiency, code advisory, commissioning, and fire/life safety, with an emphasis on proposals for public-sector and municipal clients and on supporting service line leaders. The position also focuses on strengthening relationships with towns, agencies, and institutions throughout Massachusetts and New England. Under the direction of the Proposal Team Manager, the Senior Proposal Writer develops and coordinates proposal response packages, proposal documents, and estimates. The role works with technical, Legal, and Finance teams and supports quality control, client communication, regional procurement responsiveness, and proposal process improvements. Limited local or regional travel may be requested for proposal meetings, interviews, or business development support.

Requirements

At least 3 to 5 years of experience in proposal writing, estimating, and qualifications preparation.
Exceptional organizational and written communication skills, with attention to accuracy, compliance, and detail.
Ability to manage competing deadlines and multiple proposals.
Comfort collaborating in-office with technical leaders across multiple disciplines.
Bachelor’s degree.
Proficiency with Adobe Creative Suite, especially Adobe InDesign, and Microsoft Office Suite, including Word, Excel, Outlook, and Teams.

Nice To Haves

Experience in an architecture, engineering, or consulting firm, preferably with public-sector experience.
Established knowledge of Florida municipalities, state agencies, and public-sector procurement processes.
Experience in architecture, engineering, or a related field.
Experience with Deltek Vantagepoint.

Responsibilities

Participate in daily team scrums to review proposal priorities and progress.
Review assigned qualification and proposal requests, assess requirements, and identify service line leaders to provide input on scope and fees.
Develop technical proposals and qualifications packages tailored to public-sector procurement requirements and local client expectations.
Research, gather information, and attend meetings with service line leaders to ensure proposals reflect SOCOTEC’s expertise and competitive advantages.
Maintain familiarity with regional procurement practices, including those of Massachusetts towns, state agencies, and institutions.
Review proposals and estimates with technical team leaders, make updates based on their input, and ensure compliance with client requirements.
Collaborate with Legal and Finance teams to produce complete packages.
Conduct quality control reviews of proposals prepared by other team members to ensure accuracy, compliance, and timely delivery.
Liaise with local clients and prospects to obtain clarifications, confirm proposal receipt, and support relationship-building efforts.
Collect, enter, and maintain client and project data in Deltek CRM.
Coordinate with the Proposal Team Manager to refine templates, narratives, and graphics based on client needs and regional feedback.