Senior Proposal Writer/ Proposal Specialist

SOCOTEC•Coral Gables, NY

1d•Hybrid

About The Position

SOCOTEC is seeking a Senior Proposal Writer to join its national proposals team. The role is based in one of SOCOTEC’s Florida offices: Tampa, Naples, Fort Lauderdale, Coral Gables, or Orlando. It supports the company’s building envelope, sustainability, energy efficiency, code advisory, commissioning, and fire/life safety practices, with an emphasis on proposals for public-sector and municipal clients and strengthening relationships with towns, agencies, and institutions throughout Massachusetts and New England. The position also serves as an in-office resource for multiple service line leaders. Under the direction of the Proposal Team Manager, the Senior Proposal Writer develops and coordinates request-for-proposal response packages in InDesign, proposal documents, and estimates. The role works with technical leaders and internal Legal and Finance teams to create complete, accurate, compliant submissions, and helps refine proposal templates, narratives, and graphics. This is a full-time position expected to be in-office at least four days per week, with up to one remote day per week. Limited local or regional travel may be requested for proposal meetings, interviews, or business development support.

Requirements

At least 3 to 5 years of experience in proposal writing, estimating, and qualifications preparation.
Bachelor’s degree required.
Exceptional organizational and written communication skills, with attention to accuracy, compliance, and detail.
Ability to manage competing deadlines and multiple proposals.
Comfort collaborating in-office with technical leaders across multiple disciplines.
Proficiency in Adobe Creative Suite, especially Adobe InDesign, and Microsoft Office Suite, including Word, Excel, Outlook, and Teams.

Nice To Haves

Experience in an architecture, engineering, or consulting firm, preferably with public-sector experience.
Established knowledge of Florida municipalities, state agencies, and public-sector procurement processes.
Experience in architecture, engineering, or a related field.
Experience with Deltek Vantagepoint.

Responsibilities

Participate in daily team scrum meetings to review proposal priorities and progress.
Review assigned qualification and proposal requests, assess requirements, and identify appropriate service line leaders to provide input on scope and fees.
Develop technical proposals and qualifications packages tailored to public-sector procurement requirements and local client expectations.
Research and gather information, and attend meetings with service line leaders to ensure proposals reflect SOCOTEC’s expertise and competitive advantages.
Maintain familiarity with regional procurement practices, including those of Massachusetts towns, state agencies, and institutions.
Review proposals and estimates with technical team leaders, make updates based on their input, and ensure compliance with client requirements.
Collaborate with internal Legal and Finance teams to produce complete proposal packages.
Perform quality-control reviews of proposals prepared by other team members to ensure accuracy, compliance, and timely delivery.
Liaise with local clients and prospects to obtain clarifications, confirm proposal receipt, and support relationship-building efforts.
Collect, enter, and maintain client and project data in the Deltek CRM platform.
Coordinate with the Proposal Team Manager to refine templates, narratives, and graphics based on client needs and regional feedback.