Senior Project Coordinator

Vanderlande•Toronto, ON

About The Position

Vanderlande Industries is a leading global supplier of turnkey material handling systems for the airport baggage handling market, the distribution center market, and the parcel services market. We are an Original Equipment Manufacturer and System Integrator of all our material handling solutions. Vanderlande offers design engineering, installation management, and on-going maintenance services. Vanderlande Industries brings more than 60 years of experience and know-how to the industry and ranks as one of largest material handling suppliers in the world. Our North America headquarters is in Marietta, GA, and executes projects in the US, Canada, and Mexico. The Sr. Project Coordinator serves not only as the PMO focal point for processing, tracking, and distributing project deliverables, but additionally works in close proximity with the Project Manager and the project site team. The position also acts as the Procore “expert” for the team at large and should be comfortable guiding and assisting other team members with the Procore platform when necessary. May be assigned responsibility for limited scope PM tasks.

Requirements

Bachelor’s Degree from accredited university or institution
3+ years of related project coordination or construction experience
Basic understanding of project procurement, scheduling, and documentation requirements.
Proficient in MS Office.
Ability to work well with diverse team of internal disciplines.
Outstanding attention to detail
Ability to quickly learn and adapt to the company’s culture and Way of Working

Nice To Haves

Procore certification a plus
Smartsheet certification a plus

Responsibilities

Engage in CI-related projects as assigned by the PMO team.
Provide project team with advanced Procore knowledge and expertise and assist in helping other team members and sub-contractors with use therein when necessary.
Works with Project Team to identify and produce project specific technical and commercial documentation and templates as outlined in the project plans. Responsible for monitoring all parties for compliance to project documentation processing including filing, tracking, and distributing.
Produces and updates weekly and monthly project reports, both internal and external.
Maintains project action item and open item lists. Tracks open items for completion.
Coordinates weekly project team meeting, keeping, and distributing minutes.
Responsible for maintaining all project log files to ensure accuracy of the document status. Typical project logs files are Submittits, RFIs, Change Orders, Site directives, Risk and Opportunity registers, Document Lists and Logs.
Coordinates with all departments to assist the Project Manager with project execution.
Coordinates with the project team members to ensure that the contents of submittals meet contractual requirements.
Secondary point of contact for all departments in the absence of the Project Manager.
Direct line of communication between all departments supporting project execution.
Site Badging Administration and Returns
Continuous Improvement project support
Payment Application status verification
Site logistical support
Purchase Order Request support
Other forms and processes
Implementation and training of new processes and best practices for operations department.
Supervision of project administrators as required.