Webber - Senior Project Administrator - Heavy Civil

Ferrovial • Hardeeville, SC

6d

About The Position

Join Webber, a leader in infrastructure and heavy civil construction, as a Senior Project Administrator. This role provides high-level administrative, payroll, and financial coordination to support complex projects. Webber, part of Ferrovial Construction, specializes in heavy civil, waterworks, energy, and infrastructure management, dedicated to safely providing intelligent solutions. As a subsidiary of Ferrovial, Webber has access to a global network of skilled engineers, best-in-class technology, and vast resources. Ferrovial is a global leader in infrastructure, listed on major stock markets and a member of sustainability indices, operating in over 15 countries with a workforce of over 24,000 professionals.

Requirements

• High school diploma or general education degree (GED) required.
• Minimum 3–5 years of experience in project or office administration (construction or infrastructure preferred).
• Excellent computer skills with strong proficiency in MS Word, MS Excel, PowerPoint, and Outlook.
• SAP experience strongly preferred.
• Strong organizational, administrative, interpersonal, verbal, and written communication skills.
• High attention to detail with strong problem-solving and analytical abilities.
• Ability to work independently with minimal supervision and adapt to changing priorities.
• Ability to multitask in a fast-paced environment.
• Valid driver’s license for occasional, required travel.
• Ability to perform basic mathematical calculations, compute rates and percentages, and interpret reports and graphs.

Responsibilities

• Provide advanced administrative, payroll, financial, and operational support to the project team.
• Ensure compliance with company, client, and regulatory requirements.
• Oversee administrative staff and support multiple project locations.
• Utilize MS Word, MS Excel, PowerPoint, Outlook, and other systems (including SAP where applicable) to prepare reports, correspondence, and project documentation.
• Coordinate and manage the new hire process, including onboarding, orientation, payroll setup, benefits enrollment, and employee record maintenance.
• Prepare and submit timely and accurate payroll, overtime, SAP, and client-required reports.
• Enter payroll hours and work activities and generate labor and activity reports.
• Maintain confidential employee files, training records, licenses, vendor insurance certifications, and project documentation.
• Administer accounts payable and receivable activities, including invoice verification, reconciliation, and distribution.
• Coordinate purchasing of office and safety supplies, rental equipment, vendor contracts, third-party claims, and client deliverables.
• Assist with administration of the fleet management system, including data entry and invoice review.
• Schedule and coordinate meetings, training sessions, conferences, and travel arrangements.
• Answer and manage project phones or hotlines; track and respond to inquiries in accordance with contract requirements.
• Dispatch employees to accidents, repairs, or other client or public concerns as needed.
• Provide oversight to administrative staff and/or support multiple project sites.
• Maintain an organized and efficient work environment while managing multiple priorities.
• Write professional reports, business correspondence, and project communications.

Benefits

• Competitive compensation and bonus potential
• Comprehensive benefits
• Commitment to equal employment opportunities
• 401(k) match up to 6%
• Learning and development programs
• Tuition reimbursement
• Opportunities for professional growth within a dynamic infrastructure organization
• Collaborative culture that values safety, accountability, and teamwork

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED