Senior Production and Scheduling Coordinator

Organic Valley•McMinnville, OR

3d•Onsite

About The Position

The Senior Production and Scheduling Coordinator is the subject matter expert supporting production scheduling and reporting at the McMinnville Creamery. The role provides customer service and day-to-day support to multiple departments and internal and external customers, and coordinates and maintains purchase order, transfer, and reporting processes and records. This is an onsite, safety-sensitive position at the McMinnville Creamery in McMinnville, Oregon, with a Monday–Friday schedule from 7:30 a.m. to 4:00 p.m. The position is hourly and eligible for a 3% annual incentive bonus based on cooperative and individual performance. The coordinator uses SAP and Ignition to support production orders, inventory tracking, reporting, and material movements. The role also maintains accurate production and inventory records, supports audits and food-safety standards, assists plant visitors and contractors, and provides training and process support to staff and other plants. The work may involve occasionally lifting or carrying up to 25 pounds, bending, twisting, and working in cold environments. The base hourly wage range is $20.22–$24.50. The typical starting wage for a new hire with little or no experience is $20.22 per hour. Final compensation depends on factors including location, skills, education, and experience, as well as internal equity. The role offers a comprehensive benefits package, including health, vision, and dental insurance; paid time off and holidays; paid parental leave; 401(k) matching; tuition reimbursement; life and disability coverage; an employee assistance program; and a lifestyle spending account.

Requirements

Strong computer proficiency, particularly in Microsoft Excel, Word, and Outlook.
Demonstrated experience entering data with a high level of accuracy.
Ability to problem-solve and troubleshoot individually and as part of a group.
Verbal and written communication skills, including the ability to follow instructions and express ideas clearly, concisely, and professionally.
Strong organizational skills.
Excellent customer service skills.
Extremely high level of accuracy.
Proactive approach to investigating production and inventory discrepancies and making adjustments in SAP as needed.
Ability to multitask and prioritize in a busy work environment.
Ability to lift or carry up to 25 pounds occasionally.
Ability to bend, lift, carry, and twist during the workday to support product delivery.
Ability to work in cold environments occasionally.

Nice To Haves

Associate degree or equivalent relatable work experience.
Basic accounting skills.
Experience with SAP or similar computerized software.

Responsibilities

Train production and administrative staff on tasks involving SAP functions, Ignition, inventory processes, and production reporting.
Participate in and present during weekly calls involving Production, QA, TMS, SAP, and inventory departments.
Use Ignition to track inventory, accurately report production, and troubleshoot discrepancies.
Review and validate planned orders, identify discrepancies, and coordinate changes with supply chain planners.
Coordinate balancing fluid milk and milk tickets for the plant, including data entry.
Create, maintain, and confirm SAP process orders, including accurate production, goods movement, and material usage entries.
Coordinate movement of packaging materials and production supplies to support creamery operations.
Coordinate entry and receipt of purchase orders and incoming transfers in SAP.
Work with the Federal Milk Market, including running reports, investigating discrepancies, and preparing documentation for audits.
Facilitate new vendor setup by requesting supplier information and submitting internal forms.
Enter and update information in the Dairy Collection application as needed.
Maintain organized records in accordance with legal standards for the dairy and production industries and Global Food Safety Standards.
Create and maintain Excel spreadsheets and Word documents for data and tracking purposes as needed or requested.
Maintain adequate inventory of general production and plant supplies.
Operate the employee retail store, including ordering, stocking, and checking out employee products.
Maintain the powder yield report and month-end tracking report showing final volume numbers.
Assist plant visitors and contractors; monitor the Proxyclick system and maintain visitor GMP form records.
Facilitate setup of new items or finished products in SAP.
Perform general clerical duties and create or update documents for office and general production procedures as needed.
Lead the end-of-month inventory process.
Lead product trace exercises for audits and assist with plant audits by leading mock recalls as requested.
Assist QA with internal production holds.
Coordinate stocking of breakroom fridges with employee products.
Assist other plants with SAP issues or questions and provide training to their new employees as needed.
Work with IT to resolve SAP issues or request process improvements.
Work with Accounts Payable to resolve payment inquiries or disputes.
Perform other duties as assigned by the supervisor.

Benefits

Comprehensive health insurance with plan choices for employees and families, including plans that can be paired with an HSA to which CROPP contributes.
Supplemental accidental, critical illness, and hospital indemnity insurance.
136 hours of time off in the first year, prorated by start date.
Nine paid holidays and one floating holiday.
Six weeks of paid parental leave for partners in childbirth or adoption, regardless of gender.
Vision and dental insurance, including a free annual eye exam, discounts on glasses and contacts, flexible dental network, and adult orthodontia.
401(k) matching: 100% match on the first 3% of employee contributions and 50% on contributions from 3.1% to 5.0%.
Free services at five local Neighborhood Family Clinics.
Tuition reimbursement up to $1,500 per year for continuing higher education.
$50,000 life insurance policy funded by CROPP for each employee, with supplemental voluntary coverage available for employees, spouses, and children.
Short- and long-term disability and AD&D insurance; the posting specifies $50,000 in life insurance and $50,000 in AD&D coverage funded by CROPP for each employee.
Free and confidential Employee Assistance Program for employees, spouses, and dependents.
Free biometric screenings and health coaching.
Financial advisors and seminars.
Annual $360 Lifestyle Spending Account.
Annual incentive bonus eligibility of 3%, based on cooperative and individual performance.