Senior Production and Scheduling Coordinator

Organic Valley•McMinnville, OR

1d•$20 - $25•Onsite

About The Position

The Senior Production and Scheduling Coordinator is the subject matter expert supporting production scheduling and reporting at the McMinnville Creamery. The role provides customer service and daily support to multiple departments and internal and external customers, and coordinates and maintains purchase order, transfer, and reporting processes and records. This is a safety-sensitive onsite role at the McMinnville Creamery in McMinnville, Oregon, with a Monday–Friday schedule from 7:30 a.m. to 4:00 p.m. The position is eligible for a 3% annual incentive bonus based on cooperative and individual performance. The coordinator works with production, quality assurance, supply chain, inventory, IT, accounts payable, and other teams. Core work includes using SAP and Ignition to manage and report production and inventory information; coordinating orders, materials, and supplies; maintaining records and reports; supporting audits and trace exercises; and assisting visitors, contractors, and employees. The role also provides training and helps resolve system and process issues. The position requires occasional lifting or carrying of up to 25 pounds or less, bending, lifting, carrying, and twisting during the workday to support product delivery, and occasional work in cold environments. The base hourly wage range is $20.22–$24.50. A new hire with little or no experience typically starts at $20.22 per hour; final pay depends on factors including location, skills, education, experience, and internal equity.

Requirements

Associate degree or equivalent relatable work experience is preferred.
Strong computer proficiency, specifically in Microsoft Excel, Word, and Outlook.
Demonstrated experience entering data with a high level of accuracy.
Ability to problem-solve and troubleshoot independently and as part of a group.
Verbal and written communication skills, including the ability to follow instructions and express ideas clearly, concisely, and professionally.
Strong organizational skills.
Excellent customer service skills.
Extremely high level of accuracy.
Proactive approach to investigating production and inventory discrepancies and making adjustments in SAP as needed.
Ability to multitask and prioritize in a busy work environment.
Ability to lift or carry 25 pounds or less occasionally.
Ability to bend, lift, carry, and twist during the workday to support product delivery.
Ability to work in cold environments occasionally.

Nice To Haves

Associate degree or equivalent relatable work experience.
Basic accounting skills.
Experience with SAP or similar computerized software.

Responsibilities

Train production and administrative staff on tasks including SAP functions, Ignition, inventory processes, and production reporting.
Participate in and present during weekly calls involving Production, QA, TMS, SAP, and inventory departments.
Use Ignition to track inventory, report production accurately, and troubleshoot discrepancies.
Review and validate planned orders, identify discrepancies, and coordinate changes with supply chain planners.
Coordinate balancing fluid milk and milk tickets for the plant, including data entry.
Create, maintain, and confirm SAP process orders, including accurate production, goods movement, and material usage entries.
Coordinate movement of packaging materials and production supplies to support creamery operations.
Coordinate entry and receipt of purchase orders and incoming transfers in SAP.
Work with the Federal Milk Market by running reports, investigating discrepancies, and retrieving audit documentation.
Facilitate new vendor setup by requesting supplier information and submitting internal forms.
Enter and update information in the Dairy Collection application as needed.
Maintain organized records in accordance with legal standards for the dairy and production industries and Global Food Safety Standards.
Create and maintain Excel spreadsheets and Word documents for data and tracking purposes as needed or requested.
Maintain adequate inventory of general production and plant supplies.
Maintain and operate the employee retail store, including ordering, stocking, and checkout of employee products.
Maintain the powder yield report and month-end tracking report showing final volume numbers.
Assist plant visitors and contractors.
Monitor Proxyclick system functionality and maintain visitor GMP form records.
Facilitate setup of new items or finished products in SAP.
Perform general clerical duties as assigned.
Create and update documents supporting office and general production procedures as needed.
Lead the end-of-month inventory process.
Lead product trace exercises for audits.
Assist with plant audits by leading mock recalls when requested.
Assist QA with internal production holds.
Coordinate stocking of breakroom fridges with employee products.
Assist other plants with SAP issues or questions and provide training to their new employees as needed.
Work with IT to resolve SAP issues or request process improvements.
Work with accounts payable to resolve payment inquiries or disputes.
Perform other duties as assigned by the supervisor.

Benefits

Comprehensive health insurance with a choice of plans for employees and families, including plans that can be paired with an HSA to which CROPP contributes.
Supplemental accidental insurance, critical illness insurance, and hospital indemnity insurance.
136 hours of time off in the first year, prorated by start date, plus 9 paid holidays and one floating holiday.
Six weeks of paid parental leave for partners in childbirth or adoption.
Vision and dental insurance, including a free annual eye exam, discounts on glasses and contacts, a flexible dental network, and adult orthodontia.
401(k) matching: 100% match on the first 3% of employee contributions and 50% match on contributions from 3.1% to 5.0%.
Free services at five local Neighborhood Family Clinics.
Tuition reimbursement up to $1,500 per year for continuing higher education.
CROPP-funded $50,000 life insurance policy for each employee, with supplemental voluntary coverage available for employees, spouses, and children.
Short-term and long-term disability and AD&D insurance; the description states CROPP funds $50,000 of life insurance and $50,000 of AD&D coverage for each employee.
Free confidential Employee Assistance Program for employees, spouses, and dependents.
Free biometric screenings and health coaching.
Access to financial advisors and seminars.
Annual $360 Lifestyle Spending Account.
Position eligible for a 3% annual incentive bonus based on cooperative and individual performance.