Senior Payroll and HR Specialist

Wesley Group•Franklin, TN

1d•Onsite

About The Position

Wesley, LLC is seeking a detail-driven Senior Payroll and HR Specialist to take ownership of payroll operations and support the Human Resources team. This role ensures accurate and timely employee compensation while contributing to various HR functions. The position requires full-time, on-site presence and reports to the Vice President of Human Resources. The ideal candidate will be a trusted partner with expertise, reliability, and a solutions-oriented mindset.

Requirements

Excellent verbal and written communication skills.
Strong interpersonal skills with the ability to build effective working relationships at all levels.
Strong analytical and problem-solving abilities.
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and/or Google Workspace.
Excellent time management skills with the ability to prioritize and manage multiple tasks simultaneously.
Strong organizational skills and exceptional attention to detail.
Demonstrated reliability and trustworthiness, with the ability to maintain strict confidentiality.
Proven ability to handle sensitive employee and financial information with the highest level of discretion.
Ability to work independently with minimal supervision.
Minimum of five years of payroll administration and HR experience required.

Nice To Haves

Bachelor’s degree preferred.
Experience with ADP payroll systems strongly preferred.

Responsibilities

Process weekly payroll for all Wesley companies, ensuring timely and accurate compensation.
Manage payroll updates including new hires, terminations, and pay rate changes in ADP.
Prepare and maintain accurate records and reports of all payroll transactions.
Generate payroll reports on an as-needed basis using ADP.
Ensure timely and accurate payment and reporting of payroll taxes, including quarterly and annual filings.
Review quarterly and annual wage and tax reports for accuracy; process corrections and preview W-2s prior to distribution.
Identify and resolve payroll tax discrepancies and irregularities.
Research and maintain ongoing compliance with all federal, state, and local payroll tax requirements.
Process tax checks, electronic deposits, and monthly filings.
Ensure accurate taxation of various employee benefits and deductions.
Manage the 401(k) contribution and loan process, coordinating between American Funds and ADP.
Process and balance weekly 401(k) payroll contributions and oversee year-end compliance and audits.
Manage the leave of absence process for employees in ADP.
Process weekly HSA contributions and monthly employer contributions.
Process involuntary deductions, including wage garnishments.
Serve as backup for benefits administration as needed.
Respond to unemployment claims from various state agencies.
Ensure compliance with all applicable federal, state, and local payroll, wage, and hour laws.
Facilitate audits by providing necessary records and documentation.
Monitor the HR inbox for employee inquiries and process new hire, termination, and change forms.
Identify and recommend improvements to payroll processing software, systems, and procedures.
Assist with coordinating catering and arrangements for monthly All Hands meetings and company celebrations.
Perform other related duties as assigned.