HR & Payroll Specialist

The Hawaii Group•Honolulu, HI

6h•Onsite

About The Position

We are seeking an experienced HR & Payroll Specialist to process payroll for our accounting and HR clients and to provide administrative support to our HR team. This position will initially report to the Director of HR. Additionally, this role will assist with administrative HR projects and assignments for clients and internal companies. The HR & Payroll Specialist will be privy to confidential company information which shall require the ability to be discrete and keep all company information confidential. The ideal candidate understands the importance of communication, teamwork, adding value to the company culture, client perception and hospitality and is self-driven, passionate and client service focused.

Requirements

A minimum of 3 to 5 years experience in payroll processing and administration.
Knowledge of Payroll, Payroll tax laws, general HR and general accounting, or any combination of education and experience which would provide the necessary knowledge, skills and abilities to meet the minimum qualifications to perform the essential functions of this position.
Proven payroll experience is a must.
Proficient with HR and payroll software.
Proficient knowledge of Adobe Acrobat and MS Office, including Word, Excel, PowerPoint and Outlook.
Strong organizational skills, attention to detail, self-motivated, has ability to multitask and prioritize.
Efficient communication skills both verbal and written.
Ability to establish and maintain positive and effective working relationships with staff, clients and vendors.
Perform other duties as required.
Outstanding communication skills.
Positive, self-starter attitude and desire to exceed expectations at every opportunity.
Demonstrated ability to complete assigned tasks.
Advanced Excel, Word, Outlook and Microsoft Office skills required.
Strong attention to details, high organized, motivated, and focused on work quality.

Nice To Haves

Previous experience in HR is a plus.
Bachelor’s degree with an emphasis in accounting, business administration or Human Resources (preferred, but not required).
Certified Payroll Professional (CPP) or Society of Human Resource Management Certified Professional (SHRM-CP) preferred.
Other bookkeeping and/or accounting experience is preferred.
Prior knowledge of Darwin, Sage Intacct, QBO, Bill.com, Expensify, APS, ADP, Ceridian, Paychex, and other payroll software is preferred.

Responsibilities

Processing of weekly, bi-weekly and semi-monthly payrolls for various clients.
Responsible for timely and accurate processing of all payroll related transactions.
Recording hours, processing time records, compiling payroll reports, maintaining employee payroll records, deductions, calculate overtime pay, bonuses, commissions, adjustments, etc.
Processing physical checks, direct deposits and termination checks for mailing or delivery.
Reconcile all health, supplemental benefits, 401(k) contributions and any garnishment deductions.
Ability to calculate manual payroll checks and projections on pay.
Assists clients and client employees on payroll issues and acts as a point of contact for client needs.
Ability to understand and interpret state and federal payroll laws and effectively communicate them to clients, client employees and internal staff.
Regular payroll trainings throughout the year.
Assist Director of HR, Controller, & CEO with administrative requests and reports for payroll & HR purposes.
Support management by collaborating on projects/assignments as directed.
Ability to organize and prioritize work and frequently communicates status as needed.
Self-driven and takes initiative, operating under minimal supervision.
Protects organization’s values by keeping client and staff information confidential.
Actively contributes to the overall positive culture of the company through a positive and willing attitude.
Ensures work is performed in compliance with the company’s established policies and procedures