Senior Office Administrator (Location - Menlo Park, CA onsite)

FICO•San Jose, CA

1d•$56,000 - $77,000•Onsite

About The Position

The Office Administrator coordinates day-to-day operations for FICO’s Menlo Park, California office, helping ensure it is well-run, well-stocked, and welcoming to employees and visitors. The role owns facilities coordination, local new-hire setup, and meeting and event logistics, and provides general administrative support to Menlo Park-based senior leaders as capacity allows. It suits a highly organized, service-oriented person who can balance hands-on office coordination with ad hoc administrative requests in a fast-paced environment.

Requirements

Demonstrated experience coordinating office operations and administrative support in a corporate environment.
Strong organizational skills and ability to manage multiple competing priorities in a fast-paced, in-office environment.
Excellent verbal and written communication skills, including professional interaction with employees, visitors, vendors, and building management staff.
Proficiency with Microsoft Office applications, including Outlook, Word, and Excel.
Proactive, service-oriented approach and flexibility to shift between office coordination and general administrative support.
Strong attention to detail and follow-through when coordinating logistics across stakeholders, including facilities, catering, and HR/IT for new hires.
Discretion and sound judgment when supporting senior leaders, and comfort with a mixed role spanning facilities coordination and executive-adjacent support.

Responsibilities

Order, stock, and manage inventory of office supplies and equipment, identifying needs proactively.
Coordinate local new-hire setup, including issuing ID badges, assigning work locations and desks, and supporting a smooth first day on-site.
Prepare amenities and logistics for group meetings and events, including catering coordination, room setup, and post-meeting cleanup.
Coordinate with the broader facilities management team and serve as the primary point of contact with building management for facilities-related needs.
Provide general administrative support to Menlo Park-based senior leaders as capacity allows.
Respond to employees’ day-to-day office operations questions and escalate facilities or building-management issues as needed.