Senior Manager, HCM Systems

Rubrik Job Board•Palo Alto, CA

3d•$180,600 - $271,000•Hybrid

About The Position

Rubrik is seeking a Senior Manager, HCM Systems to join its People organization. Reporting to the VP of Total Rewards and HCM, this role provides strategic direction for Workday HCM, Greenhouse, and other HR applications in partnership with IT. The position is based in Palo Alto and follows a hybrid schedule, with three days in the office. The role owns HCM strategy, including incorporating AI into existing and future processes and tools; developing the business roadmap; defining requirements; designing business processes; coordinating user testing; overseeing Workday operational reporting, change management, business readiness, program rollout, and first-line support. IT manages configuration, build, deployment, complex reporting and data loads, and other technical project work, making a strong partnership with IT essential. Approximately 20% of the role focuses on managing a team of four (two regular FTEs and two contractors), including direction, career development, staffing, cross-training, workload coverage, utilization reporting, and participation in leadership meetings. Approximately 20% focuses on HR systems strategy, planning, and management reporting, including the technology roadmap, project prioritization, metrics, and staying current on HR systems trends, particularly AI. Approximately 60% focuses on HR projects and prioritization, including annual compensation, benefits enrollment, performance, and talent management programs. The role works with People functions and other customer groups to gather requirements, develop project and budget justification, and support project delivery.

Requirements

At least 8 years of HR systems experience, including at least 3 years with Workday and any modern ATS system.
At least 4 years of people-management experience.
At least 4 years of project-management experience, including managing multiple complex technology projects simultaneously and full responsibility for client management, requirements gathering, change management, reporting, business process change, and rollout support.
Solid AI experience.
Proficiency with Google Sheets, Excel, and Jira tools for data analysis and modeling.
Ability to compile lists of 100 or more requests, categorize and analyze them, and recommend prioritization with SLAs and a roadmap to complete, cancel, or defer the work.
BA/BS or equivalent in Business, Information Systems, HR, or a similar field.

Nice To Haves

Experience with Claude and AI-embedded functionality in HR systems is preferred.
Experience with Greenhouse, Docebo, Qualtrics, Jira, or other analytics/data warehouse tools.

Responsibilities

Manage a team of four (two regular FTEs and two contractors), providing direction, counsel, and career-development goals.
Ensure appropriate team staffing and support, cross-training on key systems and processes, and backup coverage during high workload or absences.
Monitor and report team utilization for projects and keep-the-lights-on tickets.
Participate in leadership meetings on goal setting, roadmap development, team management, recognition practices, and budgeting.
Partner with IT management to drive progress against People technology roadmaps.
Own the HR technology business roadmap, reviewing and adjusting it with People leadership and IT to balance operational work with strategic initiatives.
Ensure roadmap items are captured in Jira and aligned with HR and IT management reporting; outline ROI processes and metrics, integrate reporting and analytics, and address other business groups’ employee data and interface needs.
Participate in regular review and prioritization of HR systems tasks and small projects.
Prepare system usage and project/program statistics, and develop metrics and systems analysis for quarterly update presentations.
Stay current on HR systems technology and trends, especially AI and emerging technologies, and network with companies and professional organizations to understand best practices.
Drive systems projects for annual HR programs, including compensation planning, benefits enrollment, and performance and talent management.
Support project requirements gathering and documentation, system testing, business readiness, documentation, training, and communications.
Work with customer groups such as Total Rewards, Talent Acquisition, Talent Development, and People Operations to gather system requirements and develop project and budget justification analyses and presentations.
Serve as a peer reviewer for systems projects as requested.