Senior Management Analyst

San Diego County Water Authority•Escondido, CA

1d•Hybrid

About The Position

The Senior Management Analyst is an advanced, journey-level analytical and administrative resource for the San Diego County Water Authority’s Operations & Maintenance Department. The position performs professional administrative, financial, statistical, and management analyses that support the department’s aqueduct system, maintenance programs, and business functions. Working as a strategic partner to department leadership, the analyst researches and evaluates programs, policies, and procedures and develops recommendations, presentations, reports, and decision-support materials. The role administers department programs and processes such as budget development and monitoring, procurement and contracting, and records management. It also supports cross-functional initiatives, improves business processes and data systems, and contributes to operational planning. Assignments are generally provided in broad outline, and the analyst independently develops resources, selects analytical approaches, exercises judgment, and recommends actions based on findings. The position provides work supervision, direction, training, and assessment for professional support staff. The position is based at the Water Authority’s Escondido office. Most employees there work a 4/10 schedule, Monday through Thursday, and an optional 9/80 schedule is available for this position. The Water Authority offers an optional hybrid schedule; this position may telework up to one day per week at present. During onboarding and training, the successful candidate will work primarily onsite during the probationary period. Telework availability may change based on business needs, and the employee must be able to report to Water Authority facilities as needed.

Requirements

Bachelor’s degree from an accredited college or university, with major coursework in business administration, public administration, or a closely related field.
Four years of professional experience in administration and management analysis.
Knowledge or experience supporting public-sector budgeting and forecasting, including expenditure monitoring, projections, and long-term planning.
Practical knowledge of public contracting and procurement, including formal and informal bids, public works contracts, notices inviting bids, and requests for proposals.
Ability to perform complex business or management studies and develop detailed spreadsheets.
Ability to analyze information, select suitable study approaches and analytical techniques, exercise independent judgment, and make sound recommendations.
Ability to communicate complex concepts clearly and respectfully, prepare reports and presentations, and collaborate with people from varied backgrounds.
Ability to adapt to change and work effectively in a fast-paced, deadline-driven environment.

Nice To Haves

Experience in a maintenance or operations environment within water utilities or similar sectors, and understanding of how administrative and analytical functions support field operations and asset-intensive programs.
Experience leading or managing change and creating or refining systems and processes.

Responsibilities

Assist with or lead development, review, analysis, and administration of the annual department budget; analyze trends and variances, evaluate cost effectiveness, investigate changes to budget allocations, and review purchase requests and justifications.
Forecast operating budgets, analyze budget variances, prepare quarterly and mid-cycle budget presentations for the General Manager and Board of Directors, and assist with the Water Authority’s budget document.
Design and develop report formats to meet management information needs; work with Information Systems to develop or modify systems; and track and report department purchase orders.
Review solicitations, contracts, and proposed activities and recommend appropriate requirements; serve as liaison among vendors, outside agencies, and Water Authority departments.
Plan, organize, coordinate, direct, or conduct administrative and management studies; determine analytical techniques and information-gathering processes; obtain and analyze data; evaluate alternatives; and make recommendations on subjects including budgets, costs, cash flow, productivity, workflow, contracting, records retention, and policies and procedures.
Discuss study findings with management, prepare reports, present results and recommendations, and assist in developing and implementing program or functional goals and objectives.
Conduct special projects and programs related to department functions or specific projects.
Attend meetings with other governmental agencies, businesses, community groups, and the public; respond to public information requests about Water Authority or department programs and projects; and attend professional organization trainings.
Compile, analyze, and prepare data; develop training materials supporting policies and procedures; and prepare presentations of findings and recommendations.
Perform program administration in an assigned area and prepare technical reports, correspondence, and other written materials.
Provide technical assistance on administrative and analytical matters.
Provide work supervision, direction, training, and work assessment for professional support staff.