Senior Mail Center Clerk II

ILLINOIS MUNICIPAL RETIREMENT FUND•Elmhurst, IL

11d•$47,653 - $52,418•Onsite

About The Position

This position is responsible for Mail Center project management of organizational communications that require processing by the Mail Center. This includes maintaining adequate inventory both onsite and at the offsite warehouse. Also responsible for the daily sorting, delivery and posting of incoming and outgoing mail, delivery of expedited mail, inter-office mail and plans and coordinates and produces all in-house printed material. Maintain numerous recordkeeping logbooks and operates and maintains all in-house networked copiers/printers, analog copiers as well as fax machines.

Requirements

High school diploma or general education degree (GED)
At least 3 years related experience
Valid driver’s license

Nice To Haves

Mail Piece Design Specialist

Responsibilities

Provide input into the Office Services Budget
Become a Mail Piece Design Specialist.
Sort and deliver incoming mail
Prepare and post outgoing mail using mail processing machine
Pick up and deliver inter-office mail and packages
Operate all current and future machinery including (but not limited to): folder, folder/inserter, r, mail processing machine, letter opener.
Deliver and prepare special mailings, overnight packages, certified mail and accountable mail
Distribute supplies and verify and deliver purchase order items
Maintain computerized accounting system including mail expenditures for internal reports
Perform duties and special projects assigned by the Records Supervisor/Office Services Manager
Schedule and coordinate the completion of printed material including booklets and bound reports
Operate the high-speed copier using digital technology
Maintain all copiers (digital and analog) throughout IMRF, requesting service calls when needed
Meet with staff and managers to plan copy work and determine priorities
Track inventory of all paper and order supplies as needed
Track usage and repair history on all copiers, fax machines and bindery equipment.
Communicate verbally and through written copy orders, provided by requester, to determine and meet deadlines for jobs
Maintain inventory of office supplies
Maintain and reconcile envelope inventory
Work with purchasing with envelope bidding
Troubleshoot equipment and/or coordinate service calls
Restock postal supplies and check post office box at local Post Office branch
Participate and lead unit team building activities
Assist in maintaining business unit process tracking
Provide knowledge and input in the replacement and purchasing of new equipment and supplies
Train back-up copier operators (due to the digital computer knowledge, training is a continual process.)
Attend outside demonstrations at various companies to review the most cost effectiveness and mechanical ability of machines compared to the present IMRF machines
Review maintenance contracts prior to the purchase of any new machines with the Office Services Manager.
Assist Office Services Manager with facility related tasks
Other duties may be assigned.