Senior Logistics Specialist
About The Position
SWCA Environmental Consultants is hiring a full-time Senior Logistics Specialist to support its Las Vegas, Nevada office. This regular, benefits-eligible, hourly/non-exempt position is based at the office and does not offer hybrid or remote work. The employee is expected to work at the Las Vegas office Monday through Friday, with some weekend work when scheduled. The role supports efficient office and field operations by coordinating travel, logistics billing, vehicles, field and safety equipment, inventory, scheduling, and related administrative needs. The specialist works independently and collaboratively, provides support to employees and project teams, coordinates with vendors, and follows applicable regulatory, contractual, industry, and company requirements. The role may also include serving as the primary Office Safety Representative and supporting office safety and compliance.
Requirements
- High school diploma or GED equivalent.
- At least one year of experience in environmental consulting, office management, logistics, or administrative assistance.
- Knowledge normally obtained through post-secondary education or training, or an equivalent combination of experience, performance, training, and education.
- Proficiency with Microsoft Office applications, including Word, Excel, Teams, and PowerPoint.
- Familiarity with Zoom and Microsoft Teams video meeting platforms, or a strong willingness to learn.
- Current, valid driver's license; ability to drive multiple types of vehicles, including trucks and 4x4s, and ability to meet SWCA driver requirements.
- Ability to lift 30 pounds.
- Ability to work at the Las Vegas office Monday through Friday and work some weekends when scheduled.
- Ability to write and communicate clearly, provide strong customer service, solve problems, multitask, and meet tight deadlines in a fast-paced environment.
- Ability to work independently, take initiative, prioritize tasks, and collaborate effectively as part of a team.
- Strong attention to detail and organizational skills; willingness to take on varied tasks and learn new things.
Nice To Haves
- At least two years of related experience.
- Experience working for an environmental consulting, engineering, or construction firm.
- Experience with Adobe Acrobat.
- Experience with Vantage Point or other CRM software, and SharePoint.
- Budget tracking, reporting, or equivalent experience.
- Ability to delegate tasks as needed.
Responsibilities
- Manage travel logistics for field crews, including communicating and documenting itineraries and receipts; arrange non-field travel for office staff as needed.
- Reconcile logistics invoices, ensure accurate billing and timely processing, process logistics billing for field projects, and maintain organized vehicle and fieldwork records.
- Coordinate vehicle and field and safety equipment assets; prepare gear for staff, respond to logistics requests, support GPS device account management, update software, and track inventory.
- Attend project coordination meetings and coordinate with project managers to support field staff scheduling and deployment.
- May serve as the primary Office Safety Representative, managing office safety and compliance duties and supporting safety initiatives.
- Attend administrative, Office Safety Representative, project-specific logistics, and other relevant meetings.
- Manage or assist with building access security, including keys, door codes, and alarm codes; provide backup support for the front desk and administrative team.
- Drive rental vehicles or SWCA fleet vehicles as needed.
- Assist with vehicle maintenance and repairs and coordinate rental-vehicle pickup and return.
- Provide administrative backup for supply orders, shipping and mail, document production, meetings, office upkeep, vendors, and property-management coordination.
- Assist with trailer and UTV rental acquisitions and returns.
- Maintain accurate inventories of field and safety supplies and organize storage units and office field supplies.
- Assist with planning and preparation of truck and equipment logistics for staff and projects, including coordinating equipment staging.
- Follow applicable federal, Tribal, state, local, industry, contractual, and company regulations, standards, and specifications.
- Adhere to the safety program, look out for the safety of others, and promptly communicate and mitigate safety hazards.
- Perform related work as assigned.
Benefits
- Employee Stock Ownership Plan
- 401(k) with profit sharing
- Medical, dental, and vision coverage
- Paid time off
- Wellness programs
- Professional development opportunities
- Eligible employees may receive performance-based bonuses
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
