Senior Lease Analyst (Rent)

Colliers International • WFH Florida, NV

5d • $75,000 - $85,000 • Remote

About The Position

The Senior Lease Analyst - RENT manages lease administration functions and implementations, client and vendor relationships, and the development and delivery of schedules, reports, communication plans, and process flows for the Lease Administration team. The role primarily supports medium to large, high-complexity accounts, often within a global account management structure, with an emphasis on global rent presentment or rent payment activities. It is a remote position available from various listed locations.

The analyst serves as a key client and internal contact, manages account governance and escalations, and oversees global team delivery against client processes and contracts. The role also covers lease abstraction quality control, vendor and payment management, rent and expense analysis, lease accounting, reporting, reconciliations, audit support, database integrity, and account onboarding and process documentation.

Requirements

• At least 5 years of relevant experience in commercial real estate lease administration, accounting, or property management in the landlord and/or tenant sector.
• Expertise and documented success working on multi-line global accounts with 1,000 or more leases and a global account management structure.
• Working experience with commercial real estate database applications such as Visual Lease, APEX, ProLease, CoStar, WorkTrac, Lucernex, Planon, Manhattan, or similar portfolio management systems.
• Intermediate proficiency with Microsoft Office tools, including Word, PowerPoint, Excel, and OneNote.
• Ability to work independently, preferably remotely, with strong time-management skills.
• Currently authorized to work in the United States on a full-time basis; the employer will not sponsor work visas.

Nice To Haves

• Associate or bachelor’s degree in business, accounting, real estate, or a similar field.
• Thorough knowledge of FASB and IFRS accounting rules and general accounting principles.

Responsibilities

• Serve as the main point of contact for clients and internal stakeholders on global lease administration matters.
• Understand client business objectives, real estate portfolio strategies, and service expectations.
• Maintain knowledge of client agreements, including scope boundaries, fee structures, billing frequency, and payee information, and ensure accurate entry and maintenance in WorkTrac.
• Hold regular client meetings and reviews to present portfolio updates, metrics, and performance reports.
• Develop and maintain client governance programs, including reporting cadence, communication methods, and business reviews.
• Track and communicate expirations, option exercise dates, and other critical information.
• Manage client escalations and ensure timely resolution; identify account risks, develop mitigation strategies, and project-manage solutions.
• Oversee global team delivery of services according to client-specific processes and contracts; delegate database management tasks and maintain internal communication cadences.
• Participate in presentations and new-business pitches for prospective or existing clients.
• Oversee abstraction or input of rental obligations and other lease information according to client standards, and provide final quality control as required.
• Use lease administration systems and tools, including Colliers360, dashboards, and WorkTrac.
• Confirm and approve monthly client billing, including pass-through expenses in accordance with contracts and internal processes.
• Manage vendors by reviewing invoices against lease terms, identifying discrepancies, and working with vendors to resolve variances.
• Review recovery clauses, establish recovery pools, calculate tenant recovery expenses, and review caps, base years, and non-standard exclusions.
• Prepare and review lease-related financial statements, disclosures, reports, rental payment schedules, and reconciliations as required.
• Produce reports comparing budgeted and actual rent obligations.
• Oversee third-party utility management payments and track tenant improvement allowance disbursements and landlord obligation fulfillment.
• Maintain lease accounting records under US GAAP (ASC 842) and IFRS 16, and ensure compliance with accounting standards and company policies.
• Track accounts receivable for assigned clients, reconcile outstanding balances, and work with landlords and clients to resolve disputes, including landlord ledger reconciliations.
• Assist with internal and external audits.
• Monitor, review, and approve rent, CAM, operating expense, tax, and insurance payments to landlords, reviewing leases for charge accuracy.
• Review and validate Consumer Price Index adjustments against legal documents.
• Maintain file systems and database integrity for tenant and lease information; record and resolve exceptions in the database.
• Assist the transition manager with onboarding and transitions for assigned accounts.
• Maintain account processes, procedures, and playbooks with the Director, ensuring they remain current, consistent, and compliant with departmental requirements.
• Communicate professionally and foster collaboration among team members; adapt to evolving technology, including AI.

Benefits

• Employer-subsidized medical benefits, including prescription coverage, dental, and vision.
• Employer-paid basic life and AD&D insurance.
• Short-term and long-term disability insurance.
• 401(k) plan with employer match.
• 10 days of sick leave.
• A minimum of 15 days of vacation annually; certain senior-level roles are eligible for unlimited time off.
• 10 paid holidays and two personal flex days each calendar year.
• Paid parental leave: 12 weeks for birth parents and 4 weeks for non-birth parents, including adoptive and foster parents, after 90 days of employment.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed