Senior Human Resources Specialist - Employment Processing

City of San Antonio • 78205, TX

3d • Onsite

About The Position

Under general supervision, this role is responsible for overseeing the execution of various human resources processes in support of assigned departments, with a particular focus on pre-employment processes and recruitment activities. The working conditions are primarily inside an office environment. This position may exercise supervision over assigned staff.

Requirements

• Associate's Degree from an accredited college or university with preferable coursework in Human Resources or a related field.
• Four (4) years of experience with human resources processes or automated data processing systems.
• Valid Class "C" Texas Driver's License OR valid driver's license from another state with the ability to obtain a valid Class "C" Texas Driver's License within 30 days of becoming a Texas resident.
• Use of your own personal vehicle may at times be required and proof of Liability Insurance will be required.
• Knowledge of City, State, and Federal policies and regulations relating to assigned area of responsibility.
• Knowledge of English usage, spelling, and punctuation.
• Knowledge of research methods.
• Knowledge of modern office practices, procedures, equipment and, depending on the individual job requirements, clerical techniques.
• Knowledge of basic mathematical principles and methods.
• Skill in operating a personal computer and utilizing rudimentary software.
• Ability to communicate clearly and effectively.
• Ability to supervise, train, and evaluate staff.
• Ability to establish and maintain effective working relationships with City staff and the general public.
• Ability to compile, organize, and maintain accurate and complete records and files.

Nice To Haves

• Four (4) years of experience with employment and pre-employment processes, including completion of I-9s, background checks, DOT verifications, and experience and education verifications.
• Four (4) years of experience providing exceptional internal and external customer service.
• Professional experience working with Human Resources Information Systems (HRIS) and Applicant Tracking Systems (ATS).
• Professional experience working with Microsoft applications, including Excel, Outlook, and Teams.
• Professional experience with running reports and invoice validation.

Responsibilities

• Serves as lead Human Resources Specialist in assigned pre-employment functions and may assess and distribute workload to assigned group, as necessary.
• Leads the Recruitment Division's Employment Processing Team in assigned employment processing activities, including pre-employment paperwork, background checks, verifications, and processing events/appointments.
• Assists Human Resources Administrator and Human Resources Project Manager with the compilation of performance measures and completes work quality control reviews.
• Performs all functions within the Employment Processing Team as necessary, including recruitment and hiring activities, employee file maintenance, vendor invoice reconciliation, employment systems maintenance, and work quality review.
• Identifies recurring problems with tools and processes and consults with Human Resources Administrator and Human Resources Project Manager to develop feasible solutions.
• Collaborates with Human Resources team members to research and resolve employment issues and identifies and creates reporting mechanisms, as necessary.
• May supervise, train, and evaluate assigned staff.
• Assists with the performance of special projects as assigned by the Human Resources Department.
• Performs related duties and fulfills responsibilities as required.

Benefits

• Satisfactory results from pre-employment drug testing and background checks.
• Physical, motor vehicle record evaluation, and additional background checks may be conducted if required for the position.
• Employment history information regarding qualifications will be needed for employment verification.
• Official transcripts, diplomas, certifications, and licenses must be submitted at the time of processing.
• Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree