Senior Grants Administrator

Plymouth Housing Group•Seattle, WA

3d•Hybrid

About The Position

Plymouth Housing is seeking a Senior Grants Administrator to lead the organization’s grants management function and help ensure its buildings, programs, and residents have the resources they need. The role works with Building Operations, Permanent Supportive Housing (PSH), and Behavioral Health (BH) teams to align grant awards with building and program needs, and serves as the main contact for external operational grant funders and sponsors. The Senior Grants Administrator reports to the CFO and supervises the Grants team. The position oversees grant administration from pre-award through closeout, including submissions and renewals, reporting, billing, compliance, budgeting, and spending. It also provides grant activity and utilization updates to executive and operational leadership, identifies funding opportunities, and develops and monitors an annual work plan. The role hires, trains, mentors, and retains finance staff, evaluates internal controls and financial systems, and supports Plymouth Housing’s mission of providing permanent supportive housing for adults who have experienced chronic homelessness. This is a full-time, hybrid position based in Seattle, Washington. Plymouth Housing describes its workplace culture as grounded in dignity, respect, hospitality, collaboration, cultural responsiveness, harm reduction, trauma-informed practice, and resident choice.

Requirements

Bachelor’s degree in Accounting, Finance, or a related field.
Five years of management experience with progressively greater fiscal, administrative, and leadership responsibilities.
Three to five years of experience with publicly funded nonprofit grant sources, including city, county, and federal sources.
Thorough understanding of GAAP, internal controls, grant accounting, and accounting for intercompany transactions.
Direct experience with budgeting, cash forecasting, and financial projections and analysis.
Proven ability to solve complex problems, develop proposals, and implement new systems and processes.
Strong interpersonal and communication skills, with the ability to work in a team-oriented environment that values conflict resolution and respect.
Integrity, professionalism, ingenuity, and sound independent judgment.
Flexibility and ability to make decisions, acknowledge mistakes, and change course in a rapidly changing environment.
Ability to work independently, manage deadlines and competing priorities, and maintain accuracy, productivity, and confidentiality.
Proficiency with software including Microsoft Excel, Outlook, and Word.
Ability and interest in leading and mentoring a team, with composure under pressure.

Nice To Haves

Financial Analyst certification.

Responsibilities

Lead grant administration, working with Building Operations, PSH, and BH teams to align grant awards with building and program needs.
Coordinate pre-award, post-award, and closeout activities for all grant contracts.
Monitor grant reporting, billing, and compliance, and coordinate grant submissions and renewals with Building Operations, PSH, and BH teams.
Identify and pursue grant opportunities that support real estate development, building operations, supportive services, and general administrative needs.
Provide bi-monthly grant activity reports to the executive leadership team, highlighting initiatives at risk of missing contract targets or budget.
Report grant utilization to the HOps and QIH teams to support management oversight.
Develop and monitor an annual work plan to achieve strategic goals.
Hire, train, mentor, and retain finance staff, fostering a collaborative, high-performance work environment.
Evaluate internal controls and ensure they are followed.
Administer budgeting, financial reporting, and grant spend tracking systems, and evaluate whether software meets organizational needs.
Coordinate grant compliance for spending, invoicing, and reporting.