Grants Administrator

Kentucky Personnel Cabinet•Frankfort, KY

1d•$3,918 - $5,877•Onsite

About The Position

The Kentucky State Police Financial & Grants Management Branch maintains an accounting system that complies with state and federal guidelines. Its Grants Section provides technical expertise to ensure agency grants are administered in accordance with those guidelines. The Grants Administrator administers and monitors grant agreements, budgets, revenues, and expenditures; prepares required financial reports and reimbursement requests; supports audits and grant close-outs; and provides cost and funding projections. The role also assists with grant application budgets and the annual schedule of expenditures of federal awards. Incumbents primarily work in an office setting, and travel is required.

Requirements

A bachelor's degree from an accredited college or university, or qualifying research, administrative, or clerical experience substituted on a year-for-year basis.
Four years of research or administrative experience, with a master's degree substituting for one year of the required experience.
No special age, licensure, or regulatory requirements.

Nice To Haves

eMARS experience.
Proficiency in Excel.
Attention to detail.
Ability to multitask.
Strong written and verbal communication.

Responsibilities

Administer and implement approved financial agreements with third parties for program services.
Set up and maintain grant budgets and budget controls in eMARS.
Prepare federal financial reports, submit reimbursement requests, complete federal drawdowns for expended funds, and reconcile grant expenditures and revenues to eMARS.
Provide assistance during federal site audits and assist with budget development for grant applications.
Monitor grant-related overtime and personnel salaries for compliance with federal overtime and salary caps and approved grant award budgets.
Coordinate with program managers and project directors to ensure adherence to budgetary guidelines and pre-audit grant expenditures.
Monitor federal grant expenditures against award budgets and identify, record, and quantify their impact.
Analyze eMARS revenues and expenditures daily to ensure compliance with grant award federal and state budgetary guidelines.
Monitor grant program budget activity; prepare financial close-out documents and grant budget revisions.
Create eMARS documents needed to manage grant award expenditures and revenues.
Prepare and submit required monthly and quarterly financial reports and work with federal agencies.
Provide estimated costs for purchases, overtime, allocations, federal caps, and remaining balances, and project available funding for alternative activities.
Assist with preparation of the annual schedule of expenditures of federal awards (SEFA).
Assist others within the branch and agency to eliminate backlog.