Grants Administrator

Town of Superior•Superior, CO

About The Position

The Grants Administrator provides administration and oversight of grants and public assistance from federal, state, and private funding agencies in support of Town projects and programs. The role supports all aspects of grant development in collaboration with staff across Town departments, including identifying opportunities, researching, developing, writing, submitting, and reporting on proposals. Grant-funded project areas may include disaster mitigation and recovery, parks, open space, arts, public works and utilities, sustainability, planning, and building. The position is exempt under the FLSA and works under the general supervision of the Assistant Town Manager.

Requirements

Bachelor's degree in business, finance, public administration, or a related field.
Minimum of 2 years of experience in public service and/or grant writing, preferably in local government.
Experience in grant writing with a proven track record of successful grants.
Comprehensive understanding of grant administration principles, including grant lifecycle management, compliance regulations, reporting standards, and best practices.
Knowledge of federal, state, and private funding sources, application processes, eligibility criteria, and compliance requirements.
Proficiency in project management methodologies, budgeting, scheduling, and resource allocation.
Strong research capabilities to identify grant opportunities and assess their alignment with Town objectives.
Excellent written and verbal communication skills, including the ability to prepare persuasive proposals and communicate complex ideas.
Ability to develop clear, concise, persuasive grant proposals tailored to funding opportunities and Town needs.
Strong financial management skills, including budgeting, fund management, and adherence to financial guidelines.
Proficiency in grant management software, Microsoft Office Suite, and other relevant applications.
Ability to collaborate effectively with departmental teams, stakeholders, and external partners.
Critical thinking, problem-solving, and ability to identify innovative solutions.
Strong organizational skills and ability to manage multiple projects, deadlines, and reporting requirements.
Ability to adapt to changing priorities, regulations, and project requirements.
Ability to build and maintain positive relationships with funding agencies, community stakeholders, and partners.

Nice To Haves

Master's degree in a relevant discipline.
Certifications or training in grant writing or project management.
Experience in project management, grant management, declared disasters, and/or public finance.

Responsibilities

Research and identify government, corporate, foundation, and private funding prospects that align with Town priorities.
Collaborate with department personnel to research, develop, write, and submit letters of inquiry, concept papers, and grant proposals.
Coordinate development of proposals, narratives, applications, and supporting documents that meet Town policies and funding-agency requirements.
Coordinate and follow up on submitted proposals.
Review and track grant and public assistance documentation, support reimbursement submissions and receipt of funds, ensure compliance with funding requirements, and support financial oversight in collaboration with department staff.
Coordinate preparation of grant and public assistance applications and reports; assist with accounting for expenditures; obtain expenditure and reimbursement reports; and provide support to departments as directed.
Track application and reporting deadlines, manage files, organize information on current and potential grant prospects, and submit reports as directed.
Identify and develop strategies to improve the grant administration process.
Review and evaluate grant project proposals for compliance with applicable regulations, policies, and guidelines.
Coordinate with consultants as directed to review internal grant and compliance processes and facilitate grant management training.
Coordinate grant administration and reporting with the Finance Department.
Serve as a liaison between the Town and funding agencies and organizations.
Meet regularly with department staff to discuss current and new funding needs.
Inform staff and clarify questions regarding whether proposed expenditures are allowable under specific grants.
Keep the supervisor informed of grant progress and issues that may arise.
Represent the Town on boards, committees, and task forces as assigned.